Accounting Assistant

Job Description

Job Description

ACCOUNTING ASSISTANT (PART-TIME) | Finance & Operations
[Hybrid, Pompano Beach] | Part-Time, Hourly, Non-Exempt (W-2)

Banyan Centers is seeking a detail-oriented, part-time Accounting Assistant to manage our purchasing queue end to end: validating requests, confirming approvals, placing orders through Amazon Business and a small set of other vendors, tracking delivery, and closing out tickets with clean documentation for accounting.

ABOUT THE COMPANY

Banyan Treatment Centers is a leading national provider of intensive treatment for individuals struggling with Substance Use Disorders (SUD) and co-occurring Mental Health (MH) conditions. Backed by TPG, one of the nation's largest private equity firms, Banyan is rapidly scaling access to high-quality, compassionate behavioral health care across the country.

WHY JOIN BANYAN?

As Accounting Assistant, you will:

• Own the purchasing queue for 20 locations, from intake through delivery
• Work directly with the company's Amazon Business account and pricing
• Keep a receipt trail that makes month-end reconciliation easy
• Set a flexible, ~20-hour Monday to Friday schedule with your manager

KEY RESPONSIBILITIES

• Monitor the procurement ticket queue daily; acknowledge new requests within the established service-level window and keep status, order numbers, and tracking notes current
• Review each request for completeness (item, quantity, delivery site, needed-by date, and cost-center coding) and follow up with requesters to resolve gaps
• Confirm required approvals after purchasing; escalate requests that exceed spend thresholds, fall outside standard categories, or appear duplicative
• Place approved orders through the company Amazon Business account with the correct shipping address and payment method, applying preferred/restricted item lists and negotiated pricing
• Compare options on price, unit cost, delivery timing, and seller reliability; consolidate related requests into single orders and flag material substitutions after ordering
• Track open orders to delivery; proactively notify requesters of delays or backorders and manage returns, damaged or incorrect items, and refunds through to credit confirmation
• Capture order confirmations, invoices, and receipts to the designated shared location with the required naming and site/department/GL coding so card statements reconcile cleanly
• Support Accounts Payable in researching and clearing unmatched or disputed charges, and pull periodic Amazon Business spend exports as requested
• Maintain the Amazon Business account (users, shipping addresses, approval settings, saved lists) and flag recurring purchases that warrant a standing order or negotiated arrangement
• Place occasional orders with other vendors (office supply, medical, facilities, or local) when Amazon is not the right source

QUALIFICATIONS

Required:

• High school diploma or equivalent
• 1+ years of administrative, purchasing, e-commerce, or office operations experience
• Hands-on experience with online ordering platforms, including Amazon (personal or business)
• Strong attention to detail and proven accuracy in repetitive, transaction-heavy work
• Proficiency with email, shared drives, and Microsoft Excel
• Clear, prompt written communication and the ability to manage a queue independently
• Discretion with company financial information and payment credentials; able to pass a background check consistent with company and state behavioral-health requirements

Preferred:

• Amazon Business experience (approval workflows, group accounts, multi-address shipping)
• Prior work in a ticketing or help-desk system
• Exposure to accounts payable, expense reconciliation, or corporate card programs
• Multi-site healthcare or behavioral health background

SCHEDULE, COMPENSATION & BENEFITS

Approximately 20 hours per week, Monday through Friday within standard business hours. Hours are flexible and set with the hiring manager, with the expectation of a consistent daily cadence on the queue. Occasional additional hours may be available during high-volume periods.

$20.00 per hour, paid biweekly.

APPLY NOW

Detail-oriented and ready to own a purchasing queue independently? Apply today.

Banyan Treatment Centers is an equal opportunity employer.