QUALITY & COMPLIANCE SPECIALIST

Quality & Compliance SpecialistHot JobBOX Home Office - Elgin, IL 60124Salary Range $70,000.00 - $120,000.00 Salary/year Level Experienced Position Type Full Time Job Shift Day Education Level 4 Year Degree Travel Percentage Up to 25% Category Supply ChainDescriptionJob Summary:The Quality & Compliance Specialist is responsible for ensuring that all products sourced, distributed, and sold by the company meet applicable quality standards, regulatory requirements, customer specifications, and internal expectations. This position works cross-functionally with Purchasing, Sourcing, Operations, Sales, Customer Service, and suppliers to maintain product integrity, minimize quality risks, resolve product issues, and drive continuous improvement throughout the supply chain.The ideal candidate is analytical, detail-oriented, collaborative, and experienced in quality systems within wholesale distribution, packaging, or manufacturing environments. Successful candidates will, in the first 12 months:Establish standardized supplier quality scorecards.Reduce customer quality complaints through proactive corrective actions.Build a centralized compliance document library.Improve response time for customer compliance requests.Develop executive quality dashboards with key metrics.Strengthening supplier qualification and audit processes.Ensure consistent regulatory compliance across all product categories.Drive measurable improvements in product quality and supplier performance.Duties/Responsibilities:Quality AssuranceDevelop, maintain, and improve the company's Quality Management System (QMS).Monitor supplier quality performance through scorecards, audits, corrective actions, and performance reviews.Review incoming product specifications to ensure compliance with customer and regulatory requirements.Conduct product inspections and quality evaluations as needed.Manage customer quality complaints from investigation through corrective action and closure.Analyze quality trends and identify recurring issues requiring process improvements.Regulatory ComplianceEnsure products comply with applicable federal, state, and industry regulations, including where applicable:FDA Food Contact requirementsProposition 65OSHAEPACPSIAASTM standardsREACHRoHSTSCACalifornia packaging regulationsExtended Producer Responsibility (EPR) requirementsSustainable packaging initiativesMaintain current knowledge of changing regulatory requirements affecting products and packaging.Supplier ComplianceMaintain supplier qualification process.Review supplier certifications and documentation.Coordinate supplier audits.Verify testing documentation and Certificates of Compliance.Maintain approved supplier database.Ensure vendors meet company quality expectations.Documentation ManagementMaintain accurate records including:Product specificationsTest reportsCertificates of Analysis (COA)Certificates of Compliance (COC)Safety Data Sheets (SDS)Regulatory certificationsCorrective Action Reports (CAPA)Non-Conformance Reports (NCR)Maintain document control procedures.Continuous ImprovementIdentify opportunities to improve quality systems.Lead root cause investigations.Facilitate corrective and preventive action (CAPA) programs.Assist with Lean and continuous improvement initiatives.Develop quality metrics and dashboards.Cross-Functional CollaborationPartner with:PurchasingStrategic SourcingProduct ManagementWarehouse OperationsSalesCustomer ServiceSupplier partnersProvide guidance regarding product compliance and quality concerns.Customer SupportSupport customer requests by providing:Product certificationsCompliance documentationTesting resultsRegulatory statementsQuality questionnairesAssist Sales with large customer quality audits.QualificationsRequired Skills/Abilities:Strong understanding of:ISO 9001 principlesRoot Cause AnalysisCAPASupplier auditsStatistical process improvementQuality documentationPackaging materialsFood-contact packaging requirementsProduct testingRegulatory complianceTechnical SkillsProficient in:Microsoft ExcelERP systemsMicrosoft OfficeQuality management softwareDocument management systemsPreferred experience with:TableauNetSuiteEducation and Experience:Bachelor's degree in or equivalent experience may be considered:Quality ManagementEngineeringSupply ChainIndustrial TechnologyBusinessRelated fieldExperience3–7 years in Quality Assurance, Compliance, Supplier Quality, or Regulatory AffairsExperience within wholesale distribution, packaging, plastics, manufacturing, or industrial products preferredExperience managing supplier quality programsExperience investigating customer quality complaintsPreferred CertificationsASQ Certified Quality Engineer (CQE)ASQ Certified Quality Auditor (CQA)ASQ Certified Quality Improvement Associate (CQIA)Lean Six Sigma Green Belt or Black BeltISO 9001 Internal Auditor CertificationCompetenciesExceptional attention to detailStrong analytical thinkingProblem-solving mindsetExcellent organizational skillsProject managementCommunication skillsAbility to influence without authorityCustomer-focusedContinuous improvement mindsetIntegrity and accountabilityKey Performance Indicators (KPIs)Supplier defect rateCustomer complaint rateCost of Poor Quality (COPQ)Corrective Action closure timeSupplier audit completionRegulatory compliance accuracyProduct return rateQuality documentation accuracyFirst-pass approval rateOn-time completion of compliance requestPhysical Requirements:Ability to work in both office and warehouse environments.Occasional lifting up to 25 pounds.