Part Time Administrative Assistant for Luxury Property- Key Largo

Part-Time Administrative Assistant

Anglers Club is seeking a professional, organized, and customer-focused Part-Time Administrative Assistant to support our luxury residential community. This role is ideal for someone who enjoys working in a fast-paced environment, providing exceptional customer service, and ensuring the smooth operation of our receiving area and resident services.

The Part-Time Administrative Assistant is responsible for overseeing the receiving area and freight elevator scheduling while providing administrative support to residents, contractors, and management. This individual will help maintain a safe, organized, and efficient environment by coordinating deliveries, monitoring contractor access, enforcing Association policies, and delivering outstanding customer service.

Key Responsibilities

• Maintain security and organization of the receiving area, ensuring it is never left unattended or unlocked.
• Ensure the receiving area remains clear and accessible at all times.
• Coordinate and schedule freight elevator reservations for resident move-ins and move-outs in accordance with Association policies.
• Receive, register, and document all deliveries, including FedEx, UPS, DHL, registered mail, and other packages.
• Verify contractor licenses, insurance certificates, and required permits through the management office before granting access.
• Issue parking passes for approved vehicles and identification badges for contractors.
• Monitor contractor activity and maintain accurate access and service logs.
• Enforce Association rules, regulations, and parking policies.
• Complete daily logs, reports, and other required administrative documentation.
• Report maintenance, safety, or operational concerns to management promptly.
• Maintain a clean, organized, and safe work environment.
• Perform additional administrative and operational duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, receiving, front desk, or customer service experience preferred.
• Experience working in a residential community, hospitality, or property management environment is a plus.
• Excellent customer service and interpersonal skills.
• Strong verbal and written communication skills.
• Ability to multitask and remain organized in a fast-paced environment.
• Basic computer proficiency, including Microsoft Office and email.
• Bilingual or multilingual communication skills are highly desirable.

What We're Looking For

• Friendly and professional demeanor
• Dependable and detail-oriented
• Strong organizational and time management skills
• Ability to work independently while collaborating with the management team
• Commitment to providing exceptional service to residents and guests

Position Type: Part-Time

If you are looking to join a team dedicated to providing exceptional service in one of Key Largo's premier residential communities, we encourage you to apply today!