Office Associate

About Us Augusta University is Georgia’s innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia’s cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia’s only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world‑class clinicians are bringing the medicine of tomorrow to patient care today. Job Details Job ID: 296957 Location: Augusta University Full/Part Time: Full Time Dental College of Georgia The Dental College of Georgia at Augusta University provides dental education to the next generation of professionals by offering hands‑on education through innovative research, patient care, and service. The college aims to improve the oral health of Georgia and beyond by offering patient treatments in student clinics, resident care, or faculty practice. Our clinics serve patients in more than 20 clinics across Georgia. Job Summary Provide administrative assistance to the department faculty, Administrative Assistant, course directors, and part‑time Office Associate in the daily activities of the department. Coordinate senior clinic maps and student appointments, manage student forms in Box, support new class orientation and setup of Box folders, assist with business courses grades and attendance rosters, coordinate Grand Rounds, and handle departmental communications, mail, and meeting logistics. Responsibilities Provide administrative assistance to faculty and staff in daily departmental activities. Answer the department’s main line, forward calls, provide information to callers regarding department responsibilities, DCG policies, and faculty locations, and check the general dentistry fax and voicemail inbox daily. Manage outgoing mail to the DCG mailroom and departmental mailboxes. Assist with new class orientation, build faculty schedules, prepare Box folders, and maintain student folders each semester. Prepare daily clinic maps in axiUm and post them for faculty and student access. Assist course directors with business class grades, attendance, quizzes, student assignments, and course management in Qualtrics and D2L; review and sign competency petitions. Coordinate Grand Rounds, manage annual senior student awards, and create certificates when needed. Maintain record‑keeping, including annual equipment inventory and ACA timesheets, and take departmental meeting minutes. Serve as backup to the Administrative Assistant and part‑time Office Associate, handling tasks with minimal supervision. Perform other related duties as assigned. Required Qualifications High school diploma, GED, or equivalent from a recognized state or federal accrediting organization. Minimum one year of office support experience. Preferred Qualifications Experience with axiUm and D2L. Experience with Augusta University office forms. Experience with Box. Conditions of Employment All selected candidates must pass a background check prior to starting. Depending on duties, a credit check and/or motor‑vehicle reports may be required. Final candidates for faculty hires must provide proof of completed academic degree(s) and relevant transcripts. Employees must adhere to cybersecurity and privacy policies. Equal Employment Opportunity Augusta University is a proud equal‑opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. #J-18808-Ljbffr