Floater-Substitute Extra Clerk Typist (Reposted 3/7/2025)

Position Type:
Secretarial/Clerical

Date Posted:
3/7/2025

Location:
Building To Be Determined

Date Available:
To Be Determined

Closing Date:
3/13/25 or until filled. MINIMUM QUALIFICATIONS:

1. High School Graduate or equivalent.
2. Knowledge of and ability to demonstrate basic business-related skills.
3. Computer literate with ability to successfully work with all District operating systems, including but not limited to various Microsoft applications such as Word, Excel and Publisher.
4. Ability to organize and prioritize tasks in order to effectively work within timeline.
5. Clerical experience beyond minimum required.
6. Ability to perform duties requiring strictest confidentiality.
7. Excellent communication skills and ability to work cooperatively with other personnel.
8. Willing to cross-train with other positions.

ADDITIONAL PREFERED QUALIFICATIONS:

1. Bachelor Degree, Associate degree or academic hours completed beyond high school.
2. Experience gained in any unit of the school system.

SUPERVISION RECEIVED:


Explicit oral and written instructions received from Supervisor or designee for carrying out the operations to be performed.

DUTIES/RESPONSIBLITIES:
Building Duties:

1. Greet school visitors while interacting with the public in an office setting;
2. Work under the direction of assigned building Principal of Record/Campus Leader or designee.
3. Ensure that ALL visitors sign in, receive an identification badge and are made aware of the building visitation policies and procedures.
4. Cross-train in student daily attendance and other office procedures in order to be able to substitute when a secretary is absent;
5. Assist assigned staff with signing in and recording students tardy to school;
6. Assist assigned staff with calling parents/guardians of absent students to verify absences in order to maintain high level of building attendance;
7. Assist clerical staff with daily office routines as requested to include, but not limited to; U.S. and inter-office mail distribution; building mailings for staff and/or students;
8. Answer phones and distribute messages as needed; and
9. Copying, laminating, sorting and preparing materials for classrooms.

Administration Building:

1. Assume responsibility for the switchboard, answer incoming phone calls, locate district staff members, and answer general questions regarding the District;
2. Greet school visitors while interacting with the public in the Department and Board of Education office;
3. Give directions to various persons and places, both in the school district, within the Administrative Building and the downtown area;
4. Maintain excellent public relations with customers and co-workers at all times;
5. Student Records: Assist with recording and maintaining students' information such as transfer, withdrawal, address change, open enrollment, tuition, provide accurate information to Data processing department to correct information on EMIS, and provide student information to various public agencies;
6. Assist in the registering of all students and transferring students grades PK-8 monitoring enrollment in compliance with established school district boundaries and with regard to legal custody;
7. Assist in mailroom as needed;
8. Assist other department in preparation of mass mailing, alphabetizing documents, etc. as time permits;
9. Performs all clerical duties such as completing POs, typing, making copies, correspondence with parents and staff members, answering phone calls, keeping various data basis, cross training, filing, etc.;
10. Perform other relevant duties, as may be assigned by Building Principal, Campus Leader, Superintendent, Associate Superintendent or his/her designee; and
11. Abide by the rules, regulations, policies and procedures of The Warren City School District Board of Education.

SALARY: Salary Table E, Pay Range I, Salary per negotiated union contract.



CONTRACT: 209 Days (40 Weeks) Modified Schedule; 7.5 hours per day, 37.5 hours per week.



Employment upon completion of all Warren City Schools pre-employment requirements.


PROCEDURE FOR MAKING APPLICATION:

External Candidates: Please apply using AppliTrack system through the link attached to this posting or by visiting the Warren City School District website at under "Quick Links", "Employees", click on "Job Opportunities", then "Apply" next to appropriate JobID 405 or "Start an application for employment." Once your application is complete and submitted, you will receive a confirmation number.



Warren City Schools uses the AppliTrack system from Frontline Technologies to manage employment applications online.