Front Desk Receptionist

Apple Rehab Coccomo Apple Rehab Coccomo, is a 100 bed skilled nursing community, nestled into the beautiful woods of Meriden, CT. Easily accessible from routes 91, 691 and 15, Apple Rehab Coccomo has a reputation for excellent care in the community. We take pride in our familial environment and staff with many decades of experience, which sets us apart from our competitors. Each staff member is a valued individual, that helps to contribute to the overall care of our Residents. Apple Rehab is a family owned and operated company that treats residents and staff like family too. Our expert team of senior management is located at our home office, right in Avon, CT, ensuring superior care from a local company. Our leadership is not across the country, but rather in your backyard. Part time position: 20 hours per week (3 days per week including every other weekend) $15 per hour Front Desk Receptionist Functions Performs clerical duties and recordkeeping functions to assist the administrative team in meeting the needs of the facility, to ensure proper procedures and that the confidentiality of facility information and records is maintained at all times. Qualifications: Ability to read, write and follow written and oral directions in English. Ability to type at least 40 wpm with accuracy, perform simple math problems and handle multiple tasks at the same time with many interruptions and distractions. Ability to answer the phone, handle heavy phone contact in a pleasant and efficient manner taking accurate messages and delivering them to the appropriate staff. Ability to discern and then maintain confidential information. Demonstrates cooperation in assisting others and ability to work as a team. Patience, tact, enthusiasm and a positive attitude toward the staff, residents and their support networks. Essential Job Functions (With or Without Reasonable Accommodation): Administrative Functions: Develops and maintains cooperative rapport with all facility personnel, greets and assists residents, visitors, vendors and job applicants in a professional and courteous manner. Process mail, answers telephones, accurately records messages and responds to inquiries in a courteous manner. Types and proofreads reports, letters and correspondence for staff as needed. Maintains databases and lists of resident personal information such as phone numbers and processes mailings as needed. Prepares admission packets and ensures distribution to appropriate departments. Assists all other facility staff with duties and is able to set and follow priorities ensuring that deadlines are met. Is responsible to ensure that office equipment including printers are maintained in a clean and safe manner, and ensures that the equipment and supplies are readily available and working. Programs the telephone system if necessary; sends, receives and distributes faxes; ensures that the postage machine is functioning and has postage available. Knows how to order and track office supply needs and deals with appropriate vendors. AP (Accounts Payable) Functions: Organizes, implements and maintains the accounts payable process to ensure accuracy, validity and timely processing of facility invoices. Monitors accounts payable aging on a monthly basis and informs the Administrator of any potential vendor problems. Plans for the preparation, review and submission of financial reports and general financial conditions to management. The Accounts Payable Develops and maintains rapport with the vendors in a courteous manner. Accurately accounts for the residents needs accounts and plans for petty cash needs. Plans, monitors and maintains adequate supply of forms, materials and supplies and ensures that the work space is neat and clean Qualifications Previous experience in accounts payable Apple Rehab offers an attractive benefit package for employees of 30 hours or greater that may include the following: Scholarships and career growth opportunities 4 Weeks Paid Time Off 7 Paid Holidays Health Insurance Benefits Short Term & Long Term Disability Call-a-Doc / 24-7 MD telephone service Employee Assistance Program Life Insurance 401K Retirement Program Longevity Credit