Interpreter Administrative Assistant

Summary

The Interpreter Administrative Assistant is part of the Court Interpreters Department within the Clerks Office. The incumbent oversees and administers all duties related to scheduling locating and processing claim forms for Other Than Spanish (OTS) and Spanish contract interpreters throughout the District. The Interpreter Administrative Assistant reports to the Chief Deputy Clerk. The position is located at the Evo A. DeConcini U.S. Courthouse in Tucson Arizona.

Duties

• Monitors court calendars and schedules OTS/Spanish contract interpreters appropriately.
• Procures and coordinates services of OTS/Spanish contract interpreters required for court proceedings.
• Maintains a listing of OTS language services vendors.
• Appropriately identifies and verifies needed languages/dialects.
• Responsible for processing all necessary OTS/Spanish contactor paperwork (confirmation emails RTEs exception reports claim forms etc.) from start to finish of cycle.
• Works with Facilities and Budget Division to ensure prompt accurate payment of OTS/Spanish contractor services.
• Maintains OTS/Spanish contractor statistical reports.
• Receives logs processes assigns and delivers all translation requests from CJA attorneys and the Court.

Requirements

Conditions of employment

• You must be a U.S. Citizen to qualify for this position.
• Background investigation
• Pre-employment drug test

Qualifications

MINIMUM QUALIFICATIONS:

To qualify for the CL 24 salary grade level the successful applicant must be a high school graduate (or equivalent) and must have a minimum of one year of specialized experience at the CL 23.

Generalized experience is progressively responsible clerical office or other work that indicates the possession of or the ability to acquire the particular knowledge and skills necessary to do the job.

Education above the high school level may be substituted for general experience.

Specialized experience is defined as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules regulations directives or laws and involve the routine use of specialized terminology and automated software and equipment for word Specialized experience is defined as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules regulations directives or laws and involve the routine use of specialized terminology and automated software and equipment for word processing data entry or report generation. Such experience is commonly encountered in law firms legal counsel offices local and state court systems and educational institutions.

PREFERRED QUALIFICATIONS:

Ability to work effectively with court staff interpreters and vendors. Proficient in the English language. Language-skilled in the Spanish language as defined by the Administrative Office of the Courts. Some previous interpreting experience preferred. Able to use/learn Word Excel and data entry applications. Highly organized self-starter.

Education

This job does not have an education qualification requirement.

Additional information

• This job is being filled by an alternative hiring process and is not in the competitive civil service.
• The initial appointment to this position is provisional pending the successful completion of the required background checks and/or investigations.
• Only qualified applicants will be considered for this position. Employees of the U.S. District Court serve under Excepted Appointments and are considered at will employees (except for probation officers who may be removed for cause). Federal Civil Service classifications or regulations do not apply; however court employees are entitled to substantially the same benefits as other Federal Government employees.
• The U.S. District Court is a drug-free workplace and the applicant selected will be required to participate in a drug screening test prior to employment.
• All information provided by applicants is subject to verification and background investigation. Applicants are advised that false statements or omission of information on any application materials or the inability to meet the following conditions may be grounds for non-selection withdrawal of an offer of employment or dismissal after being employed.
• Participation in the interview process will be at the applicants own expense and relocation expenses will not be provided.
• All promotions are subject to the approval of the Administrative Office of the U.S. Courts.
• The position is subject to the mandatory electronic fund transfer (EFT) participation for payment of net pay (i.e. Direct Deposit).
• Non-citizens may be interviewed and considered for employment but employment offers will only be made to individuals who qualify under one of the exceptions in 8 U.S.C. 1324b(a)(3)(B). In most cases this means that an offer of employment cannot be made unless the candidate is a lawful permanent resident who is seeking U.S. citizenship as explained below. Under 8 U.S.C. 1324b(a)(3)(B) a lawful permanent resident seeking citizenship may not apply for citizenship until he or she has been a permanent resident for at least five years (three years if seeking naturalization as a spouse of a citizen) at which point he or she must apply for citizenship within six months of becoming eligible and must complete the process within two years of applying (unless there is a delay caused by the processors of the application). Non-citizens who have not been permanent residents for five years will be required to execute an affidavit that they intend to apply for citizenship when they become eligible to do so.

The U.S. District Court District of Arizona is an Equal Opportunity Employer.

Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Required Experience:

Junior IC