Registrar - Dobson High School

Job Title

To maintain accurate and reliable information about student records and files in a computerized system in order to retrieve and convey information to appropriate parties.

Employment Type: Full-time (40 hours per week)

Base Hourly: $19.89

Class/Calendar: B21, 12 months

Benefits: Vacation, sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance

Performance Pay: Available annually

New Hire Experience: 1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum

New Hire Education: 1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Key Responsibilities:

• Oversee the input of all student related data in appropriate Synergy files
• Obtain transcripts and records for all enrolled students; record transcripts for each student; evaluate transcripts of new students; tabulate credits for graduation requirements
• Calculate and maintain GPA and class rank lists; post grades and grade changes; maintain testing information on permanent files
• Implement the process and maintain records pertinent to the enrollment and withdrawal of all students
• Compile and maintain list of graduates and non graduates; order, maintain and prepare diplomas for graduation
• Oversee the printing of Synergy related forms and reports
• Work with assistant principal to build and to maintain master teaching schedule and in the organization of August registration
• Regular and on-time attendance required
• Assist teachers in processing grades, schedule changes and other student records data
• Work with Information Systems to ensure smooth operation of SASI/GENESIS
• Assist in maintaining class enrollment counts Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications:

• High School education or equivalent
• Computer proficiency to include use of basic software applications (Word, Excel, etc); experience with district based student database Synergy

Preferred Qualifications:

• Record keeping experience

Skills & Competencies:

• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
• Moderate proficiency in typing, with good accuracy; excellent test battery; excellent knowledge and usage of English grammar; high math aptitude
• Ability to operate general office machines and equipment; knowledge of school policies helpful
• Ability to organize, to prioritize and to meet deadlines with an accurate attention to detail while working with frequent interruptions and minimum supervision
• Ability to effectively communicate (written and verbal) with students, teachers, parents, district personnel and general public
• Ability to maintain confidentiality
• Ability to lift a minimum of 25 pounds

Work Environment & Physical Requirements:

• Primarily works in an office setting within the school campus
• Typically follows standard school hours, but may occasionally work overtime during enrollment, graduation, or reporting periods.
• Regularly interacts with students, teachers, administrators, and external agencies.
• Frequent use of student information systems (SIS), databases, spreadsheets, and office software (MS Office or Google Workspace)
• Much of the work involves desk-based tasks such as data entry, filing, and communication.
• Occasional lifting of documents, files, or office supplies (usually less than 20 lbs)

Equal Opportunity Employer Statement:

Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.

Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.