Secretary- Senior High School
Plano ISD
Job Title
Pay Grade: 735 (Min $16.85 per hr) Work Days: 188
Primary Purpose: Facilitate the management of student matters and records in coordination with the office manager.
Qualifications:
- Education/Certification: High school diploma or equivalent Notary Public certification (preferred)
- Special Knowledge/Skills: Effective organization, communication and interpersonal skills Ability required to follow procedures and operate machines regularly used in performing job tasks Willingness to execute written employment contract with Plano ISD
- Experience: One year of clerical experience in a public education environment (preferred)
Major Responsibilities and Duties:
- Respond to routine requests, and refer calls, inquiries and visitors to appropriate staff (teacher, counselor or principal)
- Work with students, parents and teachers to maintain effective communication
- Prepare and maintain all records dealing with students as required by the Texas Education Agency, including new students, withdrawals, attendance and student files
- Maintain recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, training plans, etc.
- Requisition supplies, printing, maintenance or other services
- Maintain recordkeeping system to monitor use of all office equipment
- Record daily official attendance and student count, and distribute absence and tardy letters
- Act as school receptionist by taking and distributing messages for staff and after school transportation in a timely manner
- Responsible for visitor access into the building; maintain and monitor school security
- Assume responsibility for the school clinic in absence of nurse
- Collect assignments for extended absences
- Provide day-to-day leadership to office aides and volunteers
- Monitor and record Child Safe line daily
- Give tours to prospective families, students and realtors
- Maintain school calendar (scheduling campus activities, PTA functions, lease of building through administration office)
- Record all trades and maintain medical trades and absences
- Follow all rules, regulations and policies of Plano ISD and follow directives from supervisor
- Perform other functions that may be assigned by the administration and/or supervisor
Equipment Used: Computer, typewriter, printer, copier, calculator and fax machine
Working Conditions:
Mental Demands: Reading and ability to perform basic arithmetic; work with frequent interruptions, ability to communicate effectively (verbal and written); ability to operate computer; maintain emotional control under stress
Physical Demands/Environmental Factors: Frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds
JE081226
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