Academic Program Specialist

Details

Open Date 06/17/2026

Requisition Number PRN45368B

Job Title Program Specialists

Working Title Academic Program Specialist

Career Progression Track P00

Track Level P4 - Advanced, P3 - Career

FLSA Code Professional

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday, 8am – 5pm, with some flexibility and remote work options.

VP Area Academic Affairs

Department 00051 - College of Engineering-Dean

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $54,000 - $68,000

Close Date 07/31/2026

Priority Review Date (Note - Posting may close at any time) 07/01/2026

Job Summary

The Academic Program Specialist provides advanced administrative oversight in support of academic program initiatives in the John and Marcia Price College of Engineering . The position assists departments with course scheduling, curriculum changes, Simple Syllabus, degree audit modifications, ABET , convocation, and student events. This position provides direct administrative and operational support to the Director of Undergraduate Studies and Director of Graduate Studies. The incumbent will exercise substantial independent judgment in interpreting academic policy, translating curriculum committee decisions into institutional systems, resolving complex scheduling and enrollment challenges, and ensuring compliance across multiple academic platforms.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities

Primary Responsibilities:

• Coordinate academic scheduling, enrollment management, classroom assignments, and course offerings.

• Manage curriculum updates, course and program changes, and catalog maintenance using university systems.

• Administer syllabus compliance processes and ensure adherence to university academic policies.

• Process degree audit modifications, academic records updates, petitions, and graduation-related requirements.

• Provide administrative support to undergraduate and graduate academic programs, including student awards, recruitment, capstone projects, and special initiatives.

• Provide administrative support for accreditation and assessment activities, including ABET documentation, reporting, and compliance tracking.

• Maintain confidential academic records, student program data, and departmental reporting metrics.

• Plan and support academic events, student engagement activities, outreach programs, and departmental communications.

• Collaborate with faculty, advisors, students, and university partners to support the administration of academic operations and student success.

• Develop and maintain department procedures, documentation, websites, and communication resources related to academic programs.

Disclaimer:

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the position. Duties and responsibilities may change based on organizational needs.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Program Specialists, III : Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

Program Specialists, IV: Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.

Preferences

Preferences:

• Experience working at the University of Utah or another R1 research institution.

• Experience with PeopleSoft Campus Solutions, Degree Audit ( DARS ), Coursedog, Simple Syllabus, Canvas, and University Catalog processes.

• Familiarity with ABET accreditation requirements and assessment documentation.

• Experience supporting engineering, STEM , or other professional degree programs.

• Experience supporting curriculum committees, catalog updates, and academic policy implementation.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at View phone number on click.appcast.io for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at View phone number on click.appcast.io or View phone number on click.appcast.io or University Human Resource Management at View phone number on click.appcast.io if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .

Online reports may be submitted at

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As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.