Office Assistant

Job Description

Job Description

We are looking for a dependable Office Assistant to support daily administrative operations. This Long-term Contract position offers part-time hours of approximately 20 to 25 per week and is ideal for someone who enjoys keeping an office organized, welcoming visitors, and handling routine clerical tasks. The person in this role will help maintain smooth front-office coverage by managing communications, preparing documents, and assisting with general administrative needs.

Responsibilities:
• Welcome visitors and provide attentive front-desk support to create an organized and positive office experience.
• Answer incoming phone calls, direct inquiries to the appropriate contacts, and take accurate messages when needed.
• Scan, file, and organize business documents to maintain accessible and up-to-date records.
• Perform a range of clerical duties such as data entry, document preparation, copying, and general administrative support.
• Monitor office communications and respond promptly to routine requests from internal staff and external contacts.
• Help maintain orderly office workflows by supporting scheduling, paperwork handling, and day-to-day coordination tasks.

• Previous experience in an office support, receptionist, or administrative role.

• Ability to manage inbound calls professionally and communicate clearly with visitors and staff.

• Experience handling scanning, filing, and document organization with strong attention to detail.

• Comfortable performing general clerical tasks in a fast-paced office setting.

• Strong organizational skills and the ability to prioritize multiple routine assignments.

• Availability to work approximately 20 to 25 hours per week in a contract assignment, Saturdays are required .