Bookkeeper / Office Manager

Job Description

Job Description

Description:

Overview

We are seeking a detail-oriented and highly organized Bookkeeper / Office Manager to support the

accounting operations for our organization, including LIHTC properties, non-profit operations, general

contracting, property management, and development companies. This position plays a key role in

ensuring our financial documentation is accurate, timely, and well-organized.

Key Responsibilities

Accounting Data Entry

? Log and enter invoices into QuickBooks Online and Yardi Breeze across all entities.

? Review invoices for accuracy, coding, and proper supporting documentation.

? Prepare, maintain, and organize both digital and physical invoice files.

? Assist with month-end tasks, including maintaining backup folders and supporting

documentation.

Accounts Receivable Intercompany Transactions

? Monitor accounts receivable balances across all entities and help track outstanding items.

? Assist in recording, tracking, and reconciling intercompany transactions.

? Communicate discrepancies or missing documentation to management promptly.

? Help maintain organized records to support AR reporting, audits, and monthly financial reviews.

Office Management Administrative Support

? Process all incoming mail daily; organize, route, and log documents as needed.

? Maintain physical and digital filing systems for invoices, receipts, contracts, and financial

records.

? Support the department with scanning, uploading, and document management tasks.

? Keep accounting office materials, supplies, and forms organized and available.

Compliance Organization

? Ensure documentation standards support audits, LIHTC compliance requirements, and internal

reporting.

? Follow established accounting and filing procedures; provide suggestions for process

improvements.

? Support the Finance Accounting Manager with administrative, organizational, and

compliance-related tasks.

Requirements:

Skills Qualifications

? Prior bookkeeping or accounts payable/receivable experience preferred.

? Experience with QuickBooks Online and/or Yardi Breeze is a plus.

? Strong organizational skills and ability to maintain structured filing systems.

? High degree of accuracy and attention to detail.

? Ability to handle confidential financial information.

? Strong written and verbal communication skills.

? Ability to manage multiple tasks in a fast-paced environment and switch between entities

efficiently.