Administrative Analyst

Administrative Analyst

City of San Jacinto is looking to fill two Administrative Analyst positions. One in the Public Works Department, one in the Public Utilities Department. Public Works (Parks, Stormwater, Streets) This position is well suited for someone who enjoys digging into complex issues, interpreting information, understanding contract language, and independently moving work forward. The ideal candidate combines strong analytical skills with curiosity, resourcefulness, and a team-oriented approach. Familiarity with contracts and contract language is important, but so is the ability to apply that knowledge to real-world situations, recognize when something doesn't look right, and independently research and resolve issues. This is a role for someone who enjoys being trusted with challenging assignments and can balance independent ownership with collaboration. You should be comfortable managing multiple deadlines, shifting priorities, and assignments that may not come with a clearly defined roadmap. Public Utilities (Water, Wastewater) This is a great opportunity for someone who enjoys learning new things, asking thoughtful questions, and figuring out how to get things done. We're looking for someone who is comfortable learning as they go and can take information from different sources and turn it into useful, practical support for the department. The ideal candidate is someone who doesn't need to have all the answers on day one. You are curious about how things work, resourceful when faced with a new challenge, and willing to seek out information, learn new systems, and work with others to find solutions. You can manage competing priorities, follow through on assignments, and use sound judgment while knowing when to ask questions or bring an issue forward. If you are a team player who enjoys variety, learns quickly, takes initiative, and approaches unfamiliar problems with curiosity rather than hesitation, we encourage you to apply.

Examples of Duties

Essential Job Functions The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the class. Reasonable accommodations may be made to enable individuals with disabilities to perform the following essential functions:

1. Develops and coordinates the Departments Water Conservation Program, Solid Waste Recycling and other community education focused programs.
2. Development of grant proposals and funding applications for various projects and programs such as water conservation, park rehabilitation and anti-graffiti mitigation.
3. Research's, applies, obtains and manages available grant funding sources.
4. Interfaces with governmental agencies regarding requirements for obtaining funds and monitoring procedures; present proposals as required.
5. Assists in the preparation of the Department Budget preparation and administration, purchasing activities and personnel-related operations.
6. Reviews present and pending legislation to determine effect on organizational operations and presents recommendations in verbal or written form.
7. Applies a variety of database, spreadsheet, work processing and graphics software programs and functions for division reports.
8. Organizes and maintains databases and determines how information can be extracted for various division reports.
9. Researches and compiles statistical records and financial data.
10. Types, formats, edits, revises, proofreads and prints reports, correspondence, memoranda, transmittal sheets, agreements, contracts, legal documents, ordinances, resolutions, modified standard formats and brief oral instructions; assists in designing and producing technical information handouts.
11. Composes letters, correspondence and reports for Department managers and superintendents. Organize and maintain Department and division records.
12. Trains, coordinates, and reviews work of staff that assist with projects or tasks.
13. Answers, screens and routes telephone calls; greets, informs and directs visitors; communicates information and instructions as an agent of the Public Utilities Superintendent.
14. Assists in the coordination and preparation of City special events; Arranges meetings, maintains calendar, makes follow-up calls, and initiates calls as necessary.
15. Assists customers at a public counter and by telephone; responds to complaints from the public, refers the complaint to appropriate staff and/or takes or recommends action to resolve the complaint.
16. Plans, organizes, coordinates, directs or conducts complex administrative or management studies relating to issues and programs.
17. Identifies problems, determines analytical techniques and information gathering processes and obtains necessary information and data for analysis; Analyzes alternatives and makes recommendations.
18. Discusses findings with management staff and prepares reports of study conclusions.
19. Develops implementation plans and assists in implementing policies and procedures.
20. May represent Department at inter-agency, community or professional meetings.
21. Problem solves complaints from residents, businesses and others.
22. Coordinates projects and activities across divisions.
23. Facilitates activities and productivity in overseeing a variety of special assignments.
24. Confers with representatives of other agencies, committee groups, boards, commissions, and vendors as required by project assignments.
25. Provides technical assistance to others on administrative and analytical matters.
26. Plans, organizes, and oversees special projects as required.
27. Administers department or division assigned webpage contents and layout.

Other Job-Related Duties Performs other related duties or responsibilities as assigned.

Supervisory Responsibility This position may have limited oversight responsibilities of technical and administrative support staff, but no direct supervisory responsibilities.

Expected Hours of Work/Work Schedule Monday – Thursday 6:30 AM –5:00 PM (4x10 work week) with a 30-minute lunch break. The position must be available to attend evening and weekend meetings as well as respond to emergency situations.

Travel Regular, local travel is expected for this position. Occasional out of town travel for conferences, workshops, and various training opportunities is likely.

Typical Qualifications

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education A Bachelor's degree in Public Administration, Business Administration, or a closely related field from an accredited College or University. Experience Three years of experience comparable to an Administrative Assistant.

Supplemental Information

Work Authorization/Security Clearance Must complete post-offer/pre-employment Department of Justice finger printing and background screening. Work authorization as required by the U.S. Citizenship and Immigration Services is mandatory within three business days of hire.

Disaster Service Worker Requirements Under California Government Code Sections 3100 - 3109, public employees are designated as disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as may be assigned to them by their employer or by law.

Pre-Employment All employment offers are contingent upon successful completion of a pre-employment physical exam, a criminal background investigation, which includes finger printing and a pre-employment physical and drug/alcohol test.

Working Conditions, Mental and Physical Demands The physical demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.