Tenant Services Coordinator (CRE)

Job TitleTenant Services Coordinator (CRE)Job Description SummaryPerforms the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns.Job DescriptionJob DescriptionESSENTIAL FUNCTIONS AND RESPONSIBILITIESMay be responsible for one or more of the following:• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence• Schedule and coordinate meetings/special events, as requested• Assist in lease administration activities, including tenant contacts and insurance information; generate reports• Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with C&W’s policies and procedures• Prepare and code invoices for Property Manager’s approval• Ensure office is stocked with office supplies and other required items to maintain the office• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software• Track and file contracts and insurance certificates; maintain follow-up system for expirations• Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders• Maintain the property purchase order system• Maintain lease and contract files, as well as other files located within the property management office• Promote and foster positive relationships with tenants and clients and track service calls as required• Assist with monthly and quarterly management reports as well as annual budget preparation• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approvalKEY COMPETENCIES1. Communication Proficiency (oral and written)2. Customer Focus (internal and external)3. Organization Skills4. Interpersonal Skills5. Initiative6. Multi-taskingIMPORTANT EDUCATION• High school diploma/GED equivalent; Bachelor Degree preferredIMPORTANT EXPERIENCE• Customer service experience preferredADDITIONAL ELIGIBILITY QUALIFICATIONS• Proficiency in Microsoft Office Suite• Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential informationWORK ENVIRONMENTThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for 85% of the time; regularly operate office machinery.OTHER DUTIESThis job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.Note: This job description includes the core responsibilities for C&W. These duties may have slight modifications based on the regional location.Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.The company will not pay less than minimum wage for this role.The compensation for the position is: $34.74 - $40.865384Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at View phone number on click.appcast.io or email View email address on click.appcast.io. Please refer to the job title and job location when you contact us.INCO: “Cushman & Wakefield”SummaryLocation: Client Site - USA - NY - New York - 124 East 14th StreetType: Full time