Human Resources (HR) Systems Coordinator

Systems Coordinator

Hobby Lobby Stores, Inc., a privately-held company based in Oklahoma City, Oklahoma, is seeking a qualified individual to fill the position of Systems Coordinator within the Corporate HR Department. This full-time, hourly (non-exempt) position is located at Hobby Lobby's corporate campus in Oklahoma City. This position works closely with other members of the HR/Benefits/Leave/Legal Department.

Before giving consideration to your application, we require a personal cover letter expressing interest in the position, why you believe your qualifications meet our needs, and salary requirements. AI generated letters will be disqualified and, if chosen for an interview, applicants may be asked to acknowledge that no part of their cover letter was AI generated.

Position Overview

The Systems Coordinator is responsible for providing support to the HR Systems team, the Human Resources (HR) Department (Benefits, Accommodations, Employee Relations, Leave Department, and Compliance), and other corporate departments such as Payroll and Technology, including attending meetings related to departmental projects, engaging in analytical and technical support tasks, and SAP human resources information system tasks. This position reports to the Director of Employee Benefits.

Responsibilities include:

• Prepare ad-hoc reports as needed for all HR teams
• Serve as back up to Systems Analyst for organizational management, EEO-1 reporting, yearly audits and other related duties such as census reports, various queries, and Excel reports as assigned
• Participate in and assist with SAP human resources information system (HRIS) meetings, updates, training, and education.
• Work with current HR Systems team to identify, suggest, and implement ongoing process improvements and policy changes
• Assist with and make suggestions regarding SAP and UKG testing, configuration, patches, and upgrades to SAP and UKG
• Act as the liaison with internal departments and outside vendors to facilitate resolution of system related issues
• Consult with HR end users to determine system functional specification needs and implement and resolve system changes as they arise
• Cross train and provide support to all HR teams
• Develop and maintain reports, and compile information and data to present findings to management
• Assist with the writing of communications to employees and educational materials regarding benefit plans
• Conduct training, including developing departmental procedures, guidelines, and documentation
• Demonstrate good judgment in selecting methods and techniques for obtaining solutions
• Review and resolve complex situations regarding premium overpayments and payroll deductions; escalating to Payroll, as necessary
• Complete weekly audits
• Perform other related tasks and duties as assigned
• Required work on weekends, as needed