Federal Contracts Coordinator

Federal Contracts Coordinator Keval Holdings, Inc. Employment Type: Part-Time | Approximately 20 Hours Weekly Location: New Castle County, Delaware | 100% On-Site Starting Pay: $21.00 per Hour About the Company Keval Holdings, Inc. is the parent company of a growing family of transportation businesses, including Keval Transportation Service, LLC and Keval Brokerage Transit, Inc. Together, our companies coordinate safe, reliable, and efficient transportation services for patients, healthcare providers, families, and communities—from dispatch to destination. Our organization is committed to leadership, integrity, excellence, and continued growth. Job Summary Keval Holdings, Inc. is seeking an organized, dependable, and detail-oriented part-time Federal Contracts Coordinator to support our federal contracting and business development initiatives. This position works closely with our external proposal development partner, who leads proposal writing, to track federal opportunities, coordinate documentation, monitor deadlines, and ensure accurate and timely submission of company information. The ideal candidate is proactive, communicates effectively, and can manage multiple priorities while maintaining accurate records. This is a 100% on-site position at our administrative office in New Castle County, Delaware. Candidates must be able to reliably commute to the office for all scheduled workdays. Remote and hybrid work arrangements are not available. Key Responsibilities Federal Contract Coordination Serve as Keval's primary point of contact with our external proposal development partner. Identify and monitor federal contracting opportunities through SAM.gov and other procurement platforms. Gather company information required for proposals, including past performance, staffing, certifications, and pricing inputs from leadership. Monitor proposal schedules, follow up on outstanding items, and communicate potential delays to leadership. Review proposal drafts for accuracy of company information and completeness against solicitation requirements. Coordinate leadership approvals and confirm timely proposal submissions. Pipeline Management & Reporting Maintain the Federal Contracts Pipeline and proposal calendar, tracking opportunities, amendments, deadlines, action items, registration renewals, and pursuit status. Maintain organized records of active, submitted, awarded, and unsuccessful opportunities. Prepare weekly progress reports for leadership identifying upcoming deadlines, outstanding requirements, and proposal status. Assist with tracking company registrations, certifications, and compliance-related renewal dates. Administrative Support Maintain organized electronic records, correspondence, and proposal documents. Coordinate meetings and communications with leadership and external partners. Protect confidential company and financial information. Accurately record all hours worked using the company's designated timekeeping system. Perform other related duties as assigned. Qualifications & Skills Minimum one year of experience in government contracting support, proposal coordination, project coordination, procurement administration, or a related field; two or more years preferred. Familiarity with SAM.gov and federal solicitation documents, including RFPs, RFQs, and Sources Sought notices. Strong organizational skills, attention to detail, and ability to manage multiple deadlines. Proficiency in Microsoft Word, Excel, Adobe PDF tools, and shared document systems. Experience maintaining spreadsheets, project trackers, calendars, and reports. Excellent written and verbal communication skills. Ability to work independently and collaborate with leadership and external partners. Ability to maintain confidentiality and handle sensitive information. Transportation, NEMT, healthcare contracting, or federal procurement experience is a plus. Ability to complete applicable pre-employment background screening. Note: Independent proposal writing experience is not required. Keval works with an external proposal development partner. Schedule Requirements Part-time, approximately 20 hours per week. Regular on-site attendance during scheduled working hours. Flexibility around proposal deadlines with advance management approval. Participation in virtual meetings with the proposal development partner. Occasional local travel for industry events or pre-bid meetings. Accurate recording of all hours worked. Work Location & Requirements This is a 100% on-site position at the Keval Holdings administrative office in New Castle County, Delaware. Remote and hybrid arrangements are not available. Candidates must be able to reliably commute to the office for all scheduled workdays. Applicants from neighboring states may be considered if they can meet the on-site attendance requirements. Physical Requirements Ability to perform computer-based administrative work for extended periods. Ability to operate standard office equipment. Ability to participate in virtual meetings and occasional local travel. Ability to perform essential job functions with or without reasonable accommodation. What Success Looks Like Federal opportunities and proposal deadlines are accurately tracked. Required company information is submitted to the proposal partner on time. Leadership receives timely weekly progress reports. Potential delays and missing documents are identified early. Proposal records remain organized and current. Communication with leadership and external partners is professional and consistent. Benefits Eligible part-time employees receive paid time off (PTO) and bereavement leave after 90 days of employment, in accordance with company policy. Additional benefits are subject to eligibility requirements, company policies, and applicable laws. Compensation Starting pay is $21.00 per hour , averaging approximately 20 hours per week. Keval Holdings, Inc. is an equal opportunity employer. Employment decisions are based on job-related qualifications and business requirements without discrimination prohibited by applicable law. Keval Holdings, Inc. Leadership. Integrity. Excellence. #J-18808-Ljbffr Intuit, Inc.