Office Manager

Job Title

This position will be assigned to the Regional Investigative Office located in Cleveland, Georgia.

This is a sensitive government position. The GBI follows the Federal statute regarding drug use and is a drug-free workplace. Although some locations (domestic and foreign) have legalized recreational drug use, applicants who use or have used drugs or controlled substances will be subject to disqualification from employment with the GBI.

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Please review the GBI Employment Disqualifiers before applying for this position. Employment for the selected candidate(s) is contingent upon the successful completion of a GBI background investigation including criminal, credit and driver's history checks, polygraph examination, fingerprinting, and drug screening.

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Job Duties

Duties and responsibilities: Under general supervision in a non-sworn position, performs administrative and investigative support duties for the Regional Investigative Office in Cleveland, Georgia. Administrative duties include maintaining all administrative office files, serving as records management coordinator for the work unit, and generating various types of agent and activity reports. Incumbent will open and close the office at the designated established times. In addition, the incumbent performs a variety of purchasing functions that includes ordering supplies, invoice preparation, and processing payments utilizing the Agency's financial system. Investigative support duties include initiating inquiries on computerized criminal history record information and providing written intelligence data from these inquiries.

Essential job functions:

• Open and close office daily during normal business hours.
• Administer day-to-day office operations.
• Process invoices and payments for office staff.
• Perform typing and dictation for office staff.
• Manage the office purchasing card, including purchasing supplies, maintaining accurate records of transactions, receipts and adhering to purchasing card policies and procedures.

Core competencies:

• Good time management skills.
• Ability to perform office coordinator functions and customer service-related tasks.
• Strong verbal and written communication skills.
• Essential knowledge of operating office equipment to include but not limited to computers, copier, fax machines, scanners, answering telephone, and filing.
• Established experience in using Microsoft Office Suite software such as Word, Excel, PowerPoint and Outlook.

Physical requirements: The incumbent will occasionally be required to stand; walk; reach with hands and arms; stoop and kneel. Occasionally light lifting/or moving boxes or supplies may be required.

Work environment: Shared office space with other administrative professionals.

Note: This position may require some travel and operating a state vehicle. A valid Georgia driver's license is required.

Qualifications

Minimum qualifications: Associate's degree from an accredited college AND one year of related experience. OR Three years of related experience.

Vacancy open to all qualified applicants.

Supplemental Information

The GBI reserves the right to close this job announcement once a qualified applicant pool has been identified.

• Due to the volume of applications we receive, we are unable to provide information on application status by phone or by e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Applicants who are not selected for an interview will not receive notification.
• The GBI follows the Federal statute regarding drug use and is a drug-free workplace. Although some locations (domestic and foreign) have legalized recreational drug use, applicants who use or have used drugs or controlled substances will be subject to disqualification from employment with the GBI.
• Marijuana usage - Candidates that have used marijuana or cannabis in any form (natural or synthetic) and in any location (domestic or foreign) within (1) year preceding the date of application, will be disqualified.
• Other drugs - Candidates that have used any drugs other than marijuana, within 10 years preceding the date of application, will be disqualified.
• Applicants must present a professional image during all phases of the GBI hiring process, to include when interviewing, either in-person or virtually. The attire and appearance of applicants interviewing must be what is generally accepted as both professional and appropriate for a business work environment.
• Foreign education: Applicants who have completed part or all of their education outside the U.S. must have their foreign education evaluated by an accredited organization to ensure that the foreign education is equivalent to education received in accredited educational institutions in the U.S. This evaluation must be a course-by-course evaluation that includes each completed course/subject and the U.S. credit equivalent. Applicants must submit (2) copies of the credential evaluations to the address noted above by the deadline. For a listing of services that can perform this evaluation, see the National Association of Credential Evaluation Services website at
• The GBI is internationally accredited by the Commission on Accreditation for Law Enforcement Agencies (CALEA®) and the National Association of Medical Examiners (NAME).
• Due to budget constraints, the GBI is unable to sponsor or take over sponsorship of an employment visa.
• Please contact GBI Office of Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io if reasonable accommodation is needed in the application and/or interview process.

The GBI is an equal opportunity employer.

Benefits

The GBI provides a meaningful and challenging career as a dedicated public servant. As your next employer, we offer a variety of benefits options to support you in achieving a healthy work/life balance. Here are some of the many benefits offered to eligible employees…

• Up to 3 weeks of vacation leave and up to 15 days of sick leave a year
• Up to 240 hours of paid parental leave in a 12-month period
• A total of 13 paid holidays per year
• A Defined Benefit Plan (Pension) that provides a guaranteed monthly income after retirement with a minimum of 10 years of service
• A 401(k) savings plan with an initial 5% employer match on an employee contribution of 5%, with a 9% maximum employer match.
• A variety of group health, dental, vision, legal, long-term care insurance, accidental death and dismemberment, and life insurance options
• Long-term and Short-term Disability Insurance to provide income protection against the unexpected
• Flexible Spending Accounts that allow employees to set aside money, pre-tax, for healthcare and dependent care expenses
• An Employee Assistance Program, through ESPYR - Acentra Health, providing confidential counseling for employees and their family members with personal problems that interfere with an employee's job performance or family life
• The Public Service Loan Forgiveness Program that allows employees that meet certain requirements an opportunity to have the remaining balance of their Direct Loans forgiven
• The 529 College Savings Plan that allows employees to save tax-free for higher education expenses