Excavation Coordinator

Job Description

Job Description

Great opportunity for an Excavation Coordinator - Sewer Division at Len the Plumber Horsham, PA branch.

Join the team at Len the Plumber as an Excavation Coordinator supporting our growing Sewer Division! If you're a highly organized, detail-oriented professional who thrives in a fast-paced environment, this is an excellent opportunity to play a key role in keeping our excavation operations running smoothly. You'll work closely with the Branch Manager and team, providing essential administrative support while helping deliver outstanding service to our customers.

The Excavation Coordinator provides administrative support to the Branch Manager and Sewer Division team by performing a variety of administrative functions with a high level of organization, accuracy, and independence. This role is ideal for someone who enjoys multitasking, problem-solving, and contributing to a collaborative team environment.

About Len the Plumber Heating and Air
When you join Len the Plumber Heating & Air, you’re not just starting a job—you’re becoming part of a family. We value teamwork, respect, and integrity in everything we do. Our technicians, customer service staff, and support teams work side by side to deliver the kind of service we’d want for our own families. We celebrate wins together, invest in each other’s growth, and create an environment where you can do your best work and feel proud of the difference you make every day.

At Len the Plumber Heating & Air, we live by our motto: “We Treat Your Home Like It’s Our Home.” That same philosophy applies to our team—we treat our employees like family, too. Whether you’re out in the field or supporting customers from the office, you’ll be part of a company that values your skills, respects your time, and helps you grow both personally and professionally.

Why Join Our Team?

• Comprehensive Benefits: Medical, dental, and vision insurance, 401(k) with company match, paid time off (PTO), paid holidays, and an Employee Assistance Program (EAP)
• Career Growth: Opportunities for professional development with clear paths for advancement into leadership or specialized roles
• Work-Life Balance: Full-time, year-round employment with a consistent schedule so you can enjoy stability both at work and at home
• Supportive Team Environment: Join a collaborative office where teamwork, communication, and mutual respect are at the heart of everything we do
• Strong Company Culture: Employee appreciation events, team outings, recognition programs, and leadership that values your contributions
• Job Stability: Work with a well-established, growing company serving residential and light commercial customers year-round
• Make an Impact: Your work directly supports our field teams and helps ensure our customers receive exceptional service every day
• Fast-Paced & Engaging : Enjoy a role where every day brings new challenges, opportunities to problem-solve, and the chance to make a difference
• Modern Office Environment: Work in a professional setting with the tools and support you need to be successful
• Training & Onboarding : Receive comprehensive training and ongoing support to help you grow and succeed in your role
• Employee Referral Program: Earn rewards for referring talented people to join our team
• A Company That Invests in Its People: We believe our employees are our greatest asset and are committed to recognizing hard work, encouraging growth, and celebrating success.

What You'll Do

• Coordinate permits, inspections, and Miss Utility requests to ensure excavation projects are completed on time and in compliance with local requirements
• Serve as a key point of contact for customers, addressing questions, resolving concerns, and providing updates throughout the project lifecycle
• Process and maintain job documentation, permits, excavation folders, and related records with a high degree of accuracy
• Schedule and support excavation crews by ensuring they have the necessary permits, job information, and resources to complete work efficiently
• Coordinate with local jurisdictions, utility companies, field teams, and internal departments to resolve issues and keep projects moving forward
• Maintain scheduling systems, spreadsheets, and databases to track project status, crew assignments, permits, and compliance requirements
• Assist with crew scheduling, timekeeping, reporting, and administrative support functions
• Support Sales Coordinators and other departments as needed to ensure a seamless customer experience
• Perform other duties and special projects as assigned

What We're Looking For

• Strong customer service skills with the ability to communicate professionally with customers, field teams, utility providers, and local agencies
• Excellent organizational, time management, and multitasking abilities in a fast-paced environment
• Strong attention to detail and ability to manage multiple projects and deadlines simultaneously
• Problem-solving mindset with the ability to adapt quickly and prioritize changing business needs
• Proficiency with Microsoft Office, including intermediate Excel skills
• Ability to maintain confidentiality and handle sensitive information professionally
• Experience in office administration, scheduling, project coordination, or operations support
• Residential home services, construction, excavation, or permitting experience preferred
• High School Diploma or equivalent required
• Minimum of 3 years of administrative or office support experience preferred

Schedule:
Monday-Friday 6:30 AM -2:30 PM
Onsite – no remote or hybrid.

Pay Range:
$25.00-$30.00 /hr

Disclaimer:
The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

EOE