Accounting Clerk

Job Description

Job Description

Reports To:  Accounting Manager & Ownership Group

FLSA Status:  Non-Exempt

SUMMARY: To transfer data paper, email, pictures, and computer files into databases and spreadsheets.  Creating spreadsheets with large numbers of figures and information without mistakes.

DUTIES AND RESPONSIBILITIES:

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  Pleasantly and professionally greet customers and answer phones then direct them appropriately
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  Transfer data from paper, text, pictures, and emails into computer files and databases
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  Enter and upload payroll data, and verify using Teletrac/Director or GPS
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  Create and maintain spreadsheets on Google Drive and Microsoft Excel without mistakes
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  Invoicing, enter bills and pay invoices/bills
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  Match transactions to receipts, and statement reconciliation
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  Verify data by comparing it to source documents
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  Update existing data
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  Retrieve data from the databases or files as requested
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  Perform regular backups to ensure data preservation
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  Sort and organize paperwork after entering data to ensure it is not lost
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  Call vendors, employees, and customers for receipts, invoice, or more information as needed
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  Credit applications for vendors
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  All other task, duties and responsibilities assigned by supervisor and ownership group

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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  Education and Experience – High School Diploma, Associates degree(preferred) or experience to compensate. One or more years of work experience in data entry, accounting department, payroll department or a mixture of all three. One year experience with Microsoft Suite, Google Drive, payroll software and accounts receivable/accounts payable. QuickBooks experience is a plus.
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  Language Skills – Ability to interact clearly and effectively, in both written and oral communication, with supervisor, clients, staff, vendors,
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  Mathematical Skills – Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical
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  Computer Skills - To perform this job successfully, an individual should be proficient in personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc. This role requires an above-average knowledge of Microsoft Office Suite and Google Drive. The individual must be capable of reviewing their work for errors and make adjustments as necessary.

COMPETENCIES:

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  Proficient typist
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  Attention to Detail
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  Multi-tasking
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  Organizational Skills
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  Knowledge of Office Equipment

PHYSICAL DEMANDS:

While performing the duties of this job, the individual must be able to remain in a stationary position for 90 percent of the time while operating their computer and performing office work. The individual needs to occasionally move about inside the office. The individual will constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, fax machine, and computer printer/scanner. They must be able to exchange accurate information with customers and others in the office while interacting. The employee must regularly move up to 15 pounds and occasionally up to 25 pounds.

WORK ENVIRONMENT:

While performing the duties of this Job, the employee is occasionally exposed to smells and sounds from the paving and hauling industries. The individual is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually low to moderate. The individual frequently works in a controlled climate.

Office, Data Entry, Accounting, QuickBooks, Payroll