Payroll Manager

About the Company OCD Anxiety Centers has a true passion for bringing help and hope to some of the most underserved clinical populations. We strive to change the lives of individuals and their families who have been suffering from unrelenting anxiety, disturbing and terrifying thoughts, uncontrollable worry, exhausting behaviors and rituals, and avoidance that keeps them from living their lives. We are an evidence‑based practice, which means we do what works, we stay up to date with scientific research, and we regularly attend international training to keep us at our very best. Benefits Competitive base salary Quarterly performance bonus Generous paid time off: 15 days PTO (120 hours) 5 paid sick days (40 hours) 9 paid holidays (72 hours) 401(k) with company match Comprehensive medical, dental, and vision coverage with up to 80% of premiums covered by the company (varies based on coverage level) HSA with company contribution Tuition reimbursement and CEU support Company‑paid life insurance + voluntary supplemental options Paid, specialized training from day one Ongoing professional development and advancement pathways Team Culture We act with integrity and communicate honestly and openly We are passionate about meeting the company’s needs and delivering for our clients We are accountable for all our own actions We work together as a team and are committed to excellence and innovation We respect each other and celebrate our diversity Role Purpose The Payroll Manager owns accurate, timely, and compliant payroll operations for 10 companies across multiple states in a rapidly growing mental health organization. This hands‑on leader initially processes all payroll elements while building scalable Paycom workflows, controls, reconciliations, reporting, and team capability for clinicians, sales, and administrative employees. Key Performance Indicators and Reporting All regular and off‑cycle payrolls across 10 companies and applicable states are processed on schedule with at least 99% accuracy. Payroll, bank, general ledger, benefit, 401(k), tax, and funding reconciliations are reviewed by deadline, with variances resolved and documented. Multi‑state registrations, payroll tax filings and payments, garnishments, and other compliance requirements are completed on time without avoidable penalties. Paycom configurations, workflows, permissions, controls, employee data, and audit trails are maintained, tested, documented, and secure. Payroll service levels are met, employee inquiries are acknowledged within one business day, and errors are corrected and communicated promptly. Monthly payroll scorecards and quarterly improvement plans demonstrate progress in automation, efficiency, control quality, scalability, and accuracy. Core Competencies Advanced knowledge of end‑to‑end multi‑state and multi‑entity payroll, payroll accounting, benefits, 401(k), taxes, garnishments, and compliance. Hands‑on leadership, ownership, sound judgment, organization, and follow‑through across 10 companies and recurring deadlines. Advanced Paycom capability, strong Excel skills, data discipline, control awareness, and commitment to process automation. Clear executive and employee communication, confidentiality, accountability, coaching ability, and cross‑functional collaboration. Calm urgency, decisive problem‑solving, and willingness to elevate payroll, compliance, or employee‑impacting risks promptly. Core Responsibilities Primary Role Execution Own end‑to‑end payroll operations for 10 companies and multiple states, initially processing all payroll components and maintaining the enterprise payroll calendar. Lead and review regular and interim payroll runs, including timekeeping, leave, pay changes, bonuses, benefits, 401(k), garnishments, direct deposits, tax payments, and funding. Establish payroll approvals, reviews, exception checks, segregation‑of‑duties controls, backup coverage, and final authorization standards before submission. Lead payroll staff assignments, training, performance, documentation, and continuity; build clear standard operating procedures and cross‑training plans. Monitor federal, state, and local payroll requirements, company policy, registrations, notices, and corrective actions; recommend process changes to maintain compliance. Systems, Reporting and Quality Serve as the functional owner of Paycom, including configuration, permissions, workflows, reporting, integrations, testing, data quality, controls, and issue resolution. Review and approve payroll‑to‑bank, general ledger, benefit, 401(k), tax, and funding reconciliations; oversee payroll journal entries, month‑end schedules, and variance resolution. Prepare payroll reporting, executive analysis, audit support, annual documentation, revenue tax and personal property tax filing support, and daily bank or cash reporting as assigned. Collaborate with Finance to develop and maintain automated, efficient workflows across Paycom, NetSuite, Rippling, or equivalent systems while protecting data accuracy and control quality. Cross‑Functional Collaboration Partner with Human Resources, Finance, operations, leaders, and external vendors to maintain clear, timely, documented handoffs for employee data, benefits, funding, taxes, and payroll decisions. Resolve escalated employee payroll and benefit‑deduction matters with clear communication, appropriate documentation, and timely corrective action. Escalate material errors, missing information, control failures, compliance concerns, staffing risks, or employee‑impacting issues to the Controller promptly. Required Qualifications Experience in Paycom Bachelor’s degree in accounting, finance, business, human resources, or a related field preferred; equivalent experience may be considered. 5+ years of progressively responsible payroll and/or accounting experience, including multi‑state and multi‑entity payroll. Experience leading payroll processes, projects, and staff or serving as the primary payroll owner. Advanced hands‑on Paycom payroll experience with reporting, configuration, workflows, and troubleshooting. Strong knowledge of benefits, 401(k), payroll taxes, garnishments, timekeeping, leave tracking, direct deposits, and federal, state, and local payroll requirements. Experience reviewing payroll, bank, general ledger, benefit, and 401(k) reconciliations, journal entries, month‑end schedules, audits, and compliance documentation. Advanced Excel skills and excellent written, verbal, and leadership communication; NetSuite or Rippling experience preferred. Certified Payroll Professional certification preferred; must pass required background checks and meet privacy, security, and regulatory requirements. Skills and Expertise Paycom administration, multi‑state and multi‑entity payroll leadership, benefits and 401(k), payroll taxes, compliance, internal controls, staff leadership, reconciliations, payroll accounting, advanced Excel, audit support, executive reporting, process automation, and confidential employee service. Physical Demands Regularly sit, stand, walk, talk, hear, type, and view computer screens for extended periods. Use standard office equipment including computer, phone, scanner, printer, video platform, secure systems, and shared drives. Communicate by phone, video, email, messaging, and in person with employees, leaders, vendors, advisors, and internal departments as assigned. Occasionally lift or move office materials up to approximately 15 pounds, with reasonable accommodation as required by law. Maintain confidentiality while working with protected health information, employee information, payroll data, financial information, and sensitive company records. Reporting Daily Reporting Enterprise payroll readiness and exception dashboard across 10 companies: timekeeping, approvals, employee changes, deductions, taxes, funding, and critical deadlines. Payroll funding, bank and cash activity, Paycom control, and material employee‑impacting issue review, with assigned owners and resolution dates. Same‑day escalation of significant payroll discrepancies, out‑of‑balance conditions, compliance exposure, system failures, or missing approvals. Weekly Reporting Payroll calendar, team workload, backup coverage, and completion status across all companies, including items at risk of missing a deadline. Reconciliation and control status: payroll‑to‑bank, general ledger, benefits, 401(k), taxes, funding, open variances, aging, root causes, and corrective actions. Multi‑state compliance, vendor, tax‑notice, registration, garnishment, benefit, 401(k), and employee‑escalation tracker with next steps. Monthly Reporting Consolidated payroll close package: payroll registers, funding, tax records, journal entries, bank and general ledger reconciliations, benefit and 401(k) reconciliations, approvals, and support. Payroll scorecard covering timeliness, accuracy, adjustments, rework, penalties, service levels, root causes, and corrective actions. State compliance, registration, tax notice, garnishment, filing, and audit‑support status for all companies. Payroll team, standard operating procedure, cross‑training, Paycom configuration, system‑control, and continuity status. Quarterly (as due): automation, staffing, system, control, efficiency, scalability, and reporting improvement roadmap. Disclaimer OCD Anxiety Centers has not designed this job description to contain a comprehensive list of all activities, duties, or responsibilities required of the employee. The Company may change, remove, or assign duties, responsibilities, and activities at any time, with or without notice, based on business needs, growth, compliance requirements, and operational priorities. Equal Employment Opportunity Commission Statement OCD Anxiety Centers is committed to providing equal employment opportunity for all employees and applicants without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law. This applies to all aspects of employment, including recruitment, hiring, job assignments, promotions, working conditions, scheduling, benefits, compensation, disciplinary action, termination, and social, educational, and recreational programs. #J-18808-Ljbffr