Project Billing Analyst

Senior Accounting Assistant (Project Billing & Accounts Receivable)The Senior Accounting Assistant supports the Project Accounting team by managing client invoicing, accounts receivable activities, and project billing administration in an onsite role based in Charlotte, NC. This position prepares draft invoices, compiles and maintains billing documentation, reviews project costs for accuracy, and ensures all invoices comply with customer and company requirements before submission. The role requires a detail-oriented professional with strong organizational skills, the ability to manage multiple deadlines in a fast-paced environment, and substantial experience in accounts receivable and client billing, particularly in project-based settings.ResponsibilitiesAssist Project Accountants with the preparation and processing of client invoices to ensure timely and accurate billing.Prepare draft invoices for Project Manager review and approval, incorporating all relevant project costs and billing details.Collect, organize, and maintain comprehensive billing support documentation, including vendor invoices, employee timesheets, expense reports, reimbursable expenses, and project cost records.Verify billing amounts, labor charges, project expenses, and contract requirements prior to invoice submission to ensure accuracy and compliance.Review project costs to identify billing discrepancies, missing documentation, and invoice exceptions, and take appropriate corrective actions.Coordinate with Project Accountants and Project Managers to resolve billing issues and facilitate timely invoice processing.Track invoice submissions, approvals, payment status, and outstanding receivables, providing updates and reports as needed.Respond to billing-related inquiries from internal and external stakeholders and provide supporting documentation in a clear and timely manner.Maintain organized project billing records in accordance with company policies and customer billing requirements.Perform additional accounting and administrative duties as assigned to support the broader accounting function.Process vendor invoices by verifying coding, approvals, and supporting documentation to ensure accurate accounts payable entries.Reconcile PCard transactions, receipts, purchase orders, and vendor records to maintain accurate financial accounts.Use Microsoft Excel and other tools to track costs, maintain records, and support accounting and billing activities.Collaborate with vendor and internal teams to resolve invoice discrepancies, respond to vendor inquiries, and coordinate with project and procurement teams.Essential SkillsMinimum of 5 years of experience in accounts receivable, client invoicing, project billing, and accounting support functions.Demonstrated experience with project billing and client invoicing processes, including preparation and review of draft invoices.Strong proficiency with Microsoft Office applications, including Excel, Word, and Outlook.Ability to process vendor invoices, verify coding and approvals, and manage supporting documentation for accounts payable.Experience reconciling PCard transactions, receipts, purchase orders, and vendor records.Proficiency in using Microsoft Excel spreadsheets to track costs, maintain records, and support accounting and billing activities.Exceptional attention to detail to ensure accuracy in invoices, billing, reconciliations, and financial documentation.Excellent verbal and written communication skills for interacting with project teams, vendors, and internal stakeholders.Strong organizational skills with the ability to manage multiple tasks and meet deadlines in a fast-paced environment.Ability to handle confidential information with discretion and professionalism.Self-motivated mindset with the ability to work both independently and collaboratively within a team.Commitment to contributing to a positive, team-oriented culture.Additional Skills & QualificationsHigh School Diploma or equivalent.Bachelor's degree in Accounting, Finance, Business, or a related field is preferred.Experience supporting project-based billing and client invoicing within professional services environments is highly preferred.Background in industries such as engineering, construction, architecture, consulting, or other professional services is advantageous.Experience using ERP, project accounting, or billing systems such as Deltek Costpoint, Ajera, Oracle, SAP, or similar platforms.Strong customer service orientation when responding to vendor and internal customer inquiries.Ability to prioritize competing deadlines while maintaining accuracy and thorough documentation.Work EnvironmentThis position is based onsite in Charlotte, NC, with work performed in a professional office environment five days per week. The role involves close collaboration with Project Accountants, Project Managers, procurement teams, and vendors, using Microsoft Office tools and project accounting or ERP systems to support billing and accounts receivable activities. The setting is fast-paced and deadline-driven, requiring consistent organization and attention to detail. Standard business attire is expected, and the culture emphasizes teamwork, accountability, and a positive, collaborative approach to supporting project and financial operations.Job Type & LocationThis is a Contract to Hire position based out of Charlotte, NC.Pay and BenefitsThe pay range for this position is $24.00 - $34.00/hr.Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:Medical, dental & visionCritical Illness, Accident, and Hospital401(k) Retirement Plan – Pre-tax and Roth post-tax contributions availableLife Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long-term disabilityHealth Spending Account (HSA)Transportation benefitsEmployee Assistance ProgramTime Off/Leave (PTO, Vacation or Sick Leave)Workplace TypeThis is a fully onsite position in Charlotte, NC.Application DeadlineThis position is anticipated to close on Sep 16, 2026.