HRIS Specialist

HRIS Specialist

Level: Specialist

Location: Remote

Reports to: HR Systems Manager

Country: Ukraine

Job Summary

HRIS Specialist is responsible for ensuring the effective adoption, configuration, and utilization of HR systems within assigned scope. This role acts as the regional owner and point of contact for HRIS processes, data accuracy, compliance, and user adoption, while collaborating closely with the HR Systems Manager and Admins. The role focuses on regional execution, process harmonization, and compliance across markets.

Key responsibilities

Regional System Planning, Execution & Optimization

• Plan, implement and maintain HRIS processes aligned with global standards and regional requirements, as per defined scope, responsibilities and defined priorities.
• Monitor system adoption and performance within assigned scope.
• Support regional and end market HR teams with HRIS queries and issues.
• Identify regional opportunities for process improvement and automation.

Data Governance & Reporting

• Ensure accurate and up-to-date employee data within HRIS systems
• Generate regional dashboards and reports for business and HR leadership
• Conduct regular audits to maintain data integrity and compliance with local laws and internal policies
• Highlight trends, gaps, or anomalies in regional data and recommend improvements

Compliance & Regional Governance

• Ensure regional HR processes comply with local labor laws and internal HRIS policies
• Maintain consistency with global HR standards and workflows
• Serve as a liaison between the region, HR Systems Manager, and Admins, and Head of HR.

User Enablement & Support

• Act as the first point of contact for regional HR teams on system issues
• Train and guide regional HR staff on system usage, workflows, and best practices
• Support change management during system updates, rollouts, or process improvements

Collaboration & Continuous Improvement

• Partner with HR Systems Manager to standardize processes across markets
• Provide input on system upgrades, enhancements, and new features
• Work closely with Admins to ensure smooth operational support for HRIS platforms

Requirements

Education & Certification

• Bachelor's degree in Human Resources, Information Systems, Business Administration, or related field

Experience

• 3+ years in HRIS or HR Technology roles within multinational or multi-market organizations
• Hands-on experience with HiBob, JazzHR, or similar HRIS platforms
• Knowledge of HR processes, local compliance requirements, and global reporting standards
• Experience in regional system adoption and cross-market project support

Key Skills & Competencies

• Strong analytical, reporting, and problem-solving skills
• Attention to detail and accuracy in data management
• Ability to work independently and collaboratively across regions
• Excellent communication skills, able to present technical concepts to non-technical audiences
• High initiative, solution-orientation, and integrity
• Ability to drive process standardization and adoption across markets

Equal Opportunity Statement We are an equal opportunity employer and are committed to building a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to age, gender, disability, religion, race, ethnicity, nationality, or any other status protected by applicable laws.

All personal information provided by applicants will be handled in accordance with applicable data protection and privacy laws and used solely for recruitment purposes.