Assistant Director of Admission International Admission Specialist

DePauw University is an Equal Employment Opportunity Employer: Women, members of underrepresented groups, and persons with disabilities are encouraged to apply. Position will remain open until filled.

This position is not eligible for immigration sponsorship at this time.

DePauw University, a nationally recognized liberal arts institution in Indiana, seeks a dynamic Assistant Director of Admission, International Admission Specialist to help shape our global community. Working alongside a team with over 20 years of international education experience, you will receive premier mentorship while managing a diverse recruitment portfolio. Your role will involve crafting strategic communication plans, utilizing data to drive enrollment priorities, and fostering vital partnerships with students and counselors worldwide.


This role includes the implementation of specialized recruitment strategies, collaboration with admission teammates, territory management, development of relationships with international organizations, interviewing prospective students, evaluating candidates for admission, and coordinating targeted recruitment events.

Serving as a recruitment and enrollment ambassador to schools and communities throughout the world, you will exemplify DePauw's efforts to continually enroll a broadly diverse, bright, and talented class of students. The International Admission Specialist will contribute to DePauw's "uncommon commitment to the liberal arts" and the university mission of "preparing the leaders that the world needs" by attracting and enrolling the next generation of DePauw community members and graduates.


We offer a flexible work environment tailored to your professional growth. With approval, this position can apply for a hybrid schedule with one remote day per week. Additionally, for those seeking long-term flexibility, there is a possibility for full remote work after two years of service at DePauw.
Essential Functions Statement(s)
• Develop and cultivate relationships with prospective international students and families.
• Cultivate relationships with high school counselors, agency partners, and government entities to maintain strong relationships.
• Provide high-quality, student-oriented service and act as a front-line representative of DePauw University for prospective international students and their families to answer questions, address concerns, and share the story of the benefits of receiving a DePauw University education.
• Assist with new international student orientation and other activities and events.
• Assist the Assistant Vice President with identifying and fostering new and existing markets for prospective international students using data and trend analysis.
• Support prospective students and families at every stage of the enrollment process, from inquiry through enrollment (application completion, enrollment deposit, academic scholarship awards, financial aid, housing, registration, etc.) through targeted use of outgoing contact (via email, telephone, Zoom and other communication methods).

• Serve as a Designated School Official for DePauw University in the U.S. Citizenship and Immigration Services and help issue immigration documents for international students.
• Evaluate application credentials, assess transcripts for admission, and review international undergraduate application documents for accuracy and completion.
• Maintain the inbound communications and coordinate response on a timely basis.
• Travel extensively, both internationally and domestically, to recruit international students.
• Understand and be prepared to clearly articulate DePauw University's mission, benefits, key features of all academic programs, campus life opportunities, campus amenities, scholarships, and any other key points of interest to all prospective students, their families, and/or their college search counselors or representatives.
• Lead and supervise international admission student interns by providing ongoing mentorship and establishing clear weekly expectations.
• Assist with on-campus and weekend admission events for the Office of Admission.
• Complete other duties or special assignments as assigned.

POSITION QUALIFICATIONS
Competency Statement(s)
• Accountability - Ability to accept responsibility and account for his/her actions.
• Accuracy - Ability to perform work accurately and thoroughly.
• Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.
• Analytical Skills - The ability of the individual to gather raw data and to process that data into a meaningful form.
• Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely in a compelling way.
• Customer Oriented - A desire to serve both external and internal clients by focusing effort on meeting the clients' needs, understanding their concerns, and seeking to build trust.
• Decision Making - Ability of the individual to select an effective course of action while controlling resources and expenditures.
• Diversity Oriented - Commitment to valuing a variety of different experiences, encouraging input and collaboration from campus stakeholders, including being mindful of a wide variety of experiences and perspectives.
• Financial Aptitude - Ability to understand and explain economic and accounting information, prepare and manage budgets, and make responsible decisions.
• Interpersonal - Ability to get along well with a variety of personalities and individuals.
• Judgment - The ability to formulate a sound decision using the available information.
• Management Skills - ability of the individual to achieve desired outcomes by setting goals and priorities that deliver results.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Presentation Skills - Ability to effectively present information publicly.
• Project Management - Ability to organize and direct a project to completion.
• Safety Awareness - Ability to identify and correct conditions that affect employee safety and uphold safety standards.
• Self-Motivated - Ability of the individual to reach a goal or perform a task with little supervision or direction.

• Team Builder - Ability to help ensure that team members are invested in team activities and decisions, and that the team works together to achieve a goal.
• Training - Ability to develop a particular skill in others to bring them up to a predetermined standard of work performance.

SKILLS & ABILITIES
Education: Bachelor's degree required.

Experience: 2 years of experience working in enrollment management, high school/college counseling environment, international education, or related field.

Communication/Language: Ability to effectively communicate and/or present information to top management, peers, and public groups.

Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Computer Skills: Experience using a complex admission CRM, preferably Technolutions Slate; experience working with spreadsheets and shared calendar systems.

Certificates & Licenses
Must possess a valid US driver's license, be willing to travel outside of the immediate area and work after regular office hours, including weekends and evenings as needed.

Other Requirements:
• Ability to travel internationally
• Ability to communicate effectively with people from diverse backgrounds and cultures
• Knowledge of immigration policies, procedures, and regulations as applicable to international student
• Ability to speak a second language preferred
• Experience using a student information system or customer relationship management system preferred
• Ability to work independently and with a team
• Strong technical, operation, process and time management skills
• Strong organizational skills and the ability to set priorities and maintain deadlines
• Must possess excellent interpersonal and communication skills, including written and oral skills.
• Must be comfortable speaking with and presenting to groups of students, parents, alumni and school counselors.
• Must possess extraordinary organizational and multitasking skills, must be comfortable traveling alone to new cities/countries, have a good sense of direction, and possess the ability to navigate from location to location in unknown environments.
• Must be creative, must have the ability to come up with original thoughts, a high degree of energy and the ability to work as a team member in an enrollment management setting.

PHYSICAL DEMANDS
Physical Demands Lift/Carry

Stand F (Frequently)
Walk F (Frequently)
Sit O (Occasionally)
Handling / Fingering O (Occasionally)
Reach Outward O (Occasionally)
Reach Above Shoulder O (Occasionally)
Climb O (Occasionally)
Crawl O (Occasionally)
Squat or Kneel O (Occasionally)
Bend O (Occasionally)
Speak F (Frequently)

10 lbs or less O (Occasionally)
11-20 lbs O (Occasionally)
21-50 lbs O (Occasionally)
51-100 lbs N (Not Applicable)
Over 100 lbs N (Not Applicable)

Push/Pull
12 lbs or less O (Occasionally)
13-25 lbs O (Occasionally)
26-40 lbs O (Occasionally)
41-100 lbs N (Not Applicable)

N (Not Applicable) Activity is not applicable to this occupation.
O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Other Physical Requirements
• Vision (Near, Distance, Peripheral, Depth Perception, Color)
• Hearing (Auditory perception, or audition)

WORK ENVIRONMENT
Normal office environment.

We are proud to recognize the active participation of faculty and staff in adding to the heritage of building and supporting vibrant, intellectual and creative lives for students and for ourselves. Principles of collaboration, respect for each other, diversity, freedom of expression, accountability and service guide the daily decisions and interactions across campus.


DePauw University, in affirmation of its commitment to excellence, endeavors to provide equal opportunity for all individuals in its hiring, promotion, compensation and admission procedures. Institutional decisions regarding hiring, promotion, compensation and admission will be based upon a person's qualifications and/or performance without regard to race, color, creed, religion, national origin, sexual orientation, disability, age, gender, gender identity or gender expression, except where religion, gender, or national origin is a bona fide occupational qualification.

DePauw University's goals and commitments are best served if the institution reflects the diversity of our society; hence, DePauw seeks diversity in all areas and levels of employment and abides by all local, state, and federal regulations concerning equal employment opportunities. The University admits, hires and promotes individuals upon their qualities and merits.

Employee Benefits Overview

There are many benefits offered to DePauw Employees.

For full time benefits eligible employees these benefits include medical, dental and vision insurance. Basic Life insurance, Accidental Death & Dismemberment (AD&D) and Long Term Disability are paid for by DePauw University. Full time employees may elect to purchase additional voluntary life insurance for themselves and their dependents. Additional voluntary benefits, Tuition Remission and Exchange, as well as Relocation Allowance are also employee benefits. See the Benefits Hub.

All employees may participate in the retirement savings plan, as well as employee discounts and access to University resources.


At DePauw, we recognize that our employees need to balance work and home. Please refer to University Policies for Vacation Time, Personal Time (hourly) and Sick Time policies in the Employee Handbook for more information on these and other benefits. When you need support, the Cigna Employee Assistance benefit is available to all employees and their households.

ENJOY ACCESS TO THE AMAZING FACILITIES AND PROGRAMS DEPAUW UNIVERSITY HAS TO OFFER, SUCH AS:

• Welch Fitness Center and wellness classes
• Indoor Tennis and Track Center
• University Libraries
• Peeler art galleries
• Green Center for the Performing Arts events and programs
• Ubben lecture series
• Free athletic events
• Bookstore and Starbucks (Greencastle) discounts
• Employee discounted meal plan
• Free parking
• Nature park, including walking and biking trails
• Personal duplicating and printing discounts

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