Chief Financial & Administrative Officer

Job Description

Job Description

Chief Financial Officer & Head of Human Resources

Full-Time | Exempt | Safety-Sensitive Role Location: Onsite Hours: Mon-Fri 8-5 Compensation: $150,000

Overview

This role is responsible for overseeing the financial and human resources functions of a privately held, operationally focused organization. The CFO & Head of HR serves as a key member of the leadership team and plays a hands-on role in financial stewardship, compliance, people operations, and internal controls.

This position is ideal for a finance leader who enjoys breadth, ownership, and direct involvement in the day-to-day operations of the business.

Key Responsibilities

Finance & Accounting Leadership

• Monitor daily banking activity, including ACH, positive pay, and cash controls
• Oversee cash management, internal controls, and daily cash reporting
• Maintain relationships with banking partners and merchant service providers
• Oversee all accounting operations, including payroll, AR/AP, general ledger, fixed assets, and reconciliations
• Prepare and oversee financial statements in accordance with GAAP
• Manage all financial reporting to ownership and leadership
• Coordinate federal, state, and property tax filings with external tax professionals

Audit, Insurance & Risk Management

• Lead annual financial audits with independent auditors
• Manage and complete audits related to workers’ compensation, insurance, and OSHA requirements
• Oversee commercial insurance programs, renewals, claims, and reporting
• Ensure proper expense recognition and period accuracy

Human Resources Leadership

• Provide oversight of all HR functions, including compliance and policy administration
• Maintain and update the employee handbook, job descriptions, and evaluation processes
• Ensure compliance with federal, state, and local employment laws
• Partner with an external HR/payroll provider to ensure compliance and best practices
• Oversee employee benefits programs, including medical, dental, vision, life insurance, and 401(k) administration
• Ensure accurate and confidential maintenance of employee records

IT & Administrative Oversight

• Serve as point of contact for internal IT needs, coordinating with external IT consultants as needed
• Oversee administrative and facilities staff, including front office and housekeeping personnel
• Manage office systems, software updates, and technology planning

Leadership & Collaboration

• Act as an integral member of the executive leadership team
• Collaborate with operations, sales, and marketing leadership on company initiatives
• Help develop, document, and implement internal processes and controls
• Support strategic decision-making through financial insight and operational awareness

Supervisory Responsibilities

• Accounting/finance staff
• Administrative/reception staff
• Housekeeping/facilities personnel

Work Environment

• Primarily office-based with periodic exposure to shop or operational areas
• Must adhere to all safety protocols and PPE requirements when in operational areas

Qualifications

Education & Credentials

• Bachelor’s degree in Accounting required
• CPA Required
• Ongoing continuing professional education required if CPA-credentialed

Experience

• 10+ years of progressive experience in accounting and finance
• Prior CFO, Controller, or equivalent leadership experience
• Demonstrated experience overseeing HR functions and compliance
• Strong background in cash management, audits, and insurance
• Experience managing external vendors (auditors, tax professionals, IT consultants)

Skills & Competencies

• High degree of integrity, professionalism, and accountability
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficient in Excel, Outlook, and general business systems
• Ability to lead teams while remaining hands-on
• Comfortable working in a lean, operational environment

Schedule & Travel

• Full-time, Monday–Friday, standard business hours
• Occasional travel may be required

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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