Analyst II

Job Description and Duties

The Analyst II acts independently or with a team to address database design, issues of concern, and business solutions for the application, ProLaw, its third-party word processor integrations such as Word, HotDocs and Cognos. The Analyst II performs a variety of complex tasks in support of the Business Intelligence and Document Automation Team that resides in the Case Management Section (CMS). The Analyst II will consult with executive, accounting and budget staff, legal division managers, and law practice section representatives and/or their clients to document business requirements and develop solutions using ProLaw and its integrated applications for the purpose of document and report development. The Analyst II will assist with developing job specific training curriculum and will train processes and procedures using ProLaw and its integrated applications. The Analyst II will provide internal and external client support and services via the Case Management Section Reports Mailbox. The Analyst II will analyze the most complex issues and make recommendations to Supervisor I and/or lead and will implement decisions by Supervisor I and/or lead. The Analyst II will also develop and maintain the Attorney General Office's case-related ProLaw and HotDocs document templates.

You will find additional information about the job in the .

Working Conditions

This position has been designated as eligible for Hybrid position. The position may however require in-person attendance when requested. All telework schedules are subject to change and may be reevaluated at any time.

Special Requirements

• A fingerprint check will be required .
• Clearly indicate the Job Control Code ( JC-525858) and the title of this position in the "Examination or Job Title (s) For Which You are Applying" section located on the first page of your State Application.
• Please be certain that your application package is thorough and completely filled out describing in detail your background experience and/or education and duties. All applications will be pre-screened and only the most qualified and competitive applicants will be included in the interview and hiring process.
• If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required upon appointment.

This is a 12-month limited-term position and may be extended to a maximum of 24 months or may become permanent.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Experience as an analyst with a legal background. Ability to gather business requirements for report and document automation requests. Excellent presentation skills. Ability to present ideas and information clearly and effectively, both orally and in writing. Ability to gain and maintain good working relationships with peers, external and internal clients. Ability to adapt quickly to changing priorities, and to be flexible and adaptable in order to meet deadlines. Excellent time management and organizational skills. Knowledge of the configuration and design of AG section specific customizations in the ProLaw database. Knowledgeable in the ProLaw application, its third party integrated applications including HotDocs, Best Authority, Hyperstyles, MS Office 365, and of the legal office's business policies, practice and procedures. Knowledgeable in Excel, Outlook, PowerPoint and OneNote. Knowledge of general project management theories. Excellent time management skills. The Analyst II must work courteously and cooperatively with others and maintain regular attendance.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Examination Link:

To be considered for the job opportunity , applicants must be reachable on an employment list , have transfer eligibility , or have reinstatement eligibility . If you are new to California State service and you do not have eligibility , you must take the exam for this classification .

Please note: A separate application is required for the examination and must be submitted to the address on the examination bulletin .

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Other - Cover Letter is required and must be included.
• Statement of Qualifications - A Statement of Qualifications (SQQ) is required. The SQQ serves as documentation of each applicant's ability to present clear and concise information in writing. SQQs must be no more than two (2) pages in length, and typed no less than 12 point Arial font.
  1. Describe a time when you received a complex report request from a client. How did you ensure the final report met their needs?
  2. Describe a time when you had to work with stakeholders to create a new legal template that populates electronic case file information from a case management system. What steps did you take to ensure you gathered the necessary requirements?
  Important Information:
  Applicants are prohibited from using unauthorized materials or technology (e.g., internet search engines such as Google), or artificial intelligence software (e.g., ChatGPT, Jobscan, Kickresume, etc.) that might serve to aid them in the application package.