Production Coordinator

Production Coordinator This role is hybrid with a combination of working from home, traveling, and some commuting to an office. Applicants must be based in or near a major city like Chicago, New York, San Francisco, Denver, Orlando, For Lauderdale, Dallas, etc., to be considered for this role. We are PRA, the leading destination management company (DMC) with 45+ years of experience across 32+ states and 100+ destinations. The Production Coordinator provides critical logistical and administrative support to the Keynote Production team, ensuring that all behind-the-scenes elements—speaker schedules, asset management, vendor contracts, and on-site hospitality—run like clockwork. The coordinator is the primary point of contact for speaker logistics and the keeper of the most current ‘Run of Show’ (ROS). Key Responsibilities Asset Management: Organize and track all keynote media (PowerPoint decks, video openers, transitions). Ensure the most recent versions are uploaded to the show server and backed up. Speaker Logistics & Concierge: Act as the primary point of contact for guest speakers and their handlers. Manage ‘Green Room’ requirements, transportation schedules, and on-site check‑ins. Run of Show (ROS) Maintenance: Update the master production schedule and ROS in real‑time during rehearsals and distribute updates to the technical leads (Audio, Video, Lighting) immediately. Vendor & Administrative Support: Process vendor contracts, track POs, and manage the production office on‑site. Ensure all crew members have the necessary credentials and schedules. On‑Site “Wingman”: Assist the Senior Producer during rehearsals by timing segments, taking notes for the creative team, and managing the “Speaker Ready Room.” Rehearsal Scheduling: Coordinate the complex dance of rehearsal slots, ensuring speakers, technicians, and executives are in the right place at the right time. Core Competencies Obsessive – Organization and version control are essential. You know exactly which “Final_v4_REVISED” deck is the actual final. Anticipatory Service – You anticipate a speaker’s needs before they arise and spot errors before they appear on the LED wall. Tech Savvy – Comfortable navigating cloud storage (Dropbox/SharePoint), project management tools (Asana/Monday), and basic presentation software. Communication – Clear, concise, and professional communication with everyone from the stagehands to the Board of Directors. Position Qualifications 2–4 years of experience in event production, theater stage management, or corporate meeting planning. High proficiency in Microsoft Office (specifically Excel and PowerPoint) and Google Workspace. Stage Management Mindset: Experience working in a “backstage” or “control room” environment is a major plus. Agility: Ability to stand for long periods and move quickly across large convention centers or hotel properties. Education: Bachelor’s degree in Event Management, Communications, or a related field. Travel: Willingness to travel (up to 50%) and work non‑traditional hours during event “show weeks.” Why PRA? Join a team that values the unsung heroes of production. As a Production Coordinator, you aren’t just an assistant; you are the backbone of the Main Stage. We provide mentorship and a high‑stakes environment that helps you grow into a world‑class Producer. Salary & Benefits Salary: $50,000–$60,000 Benefits: Medical Insurance, Dental Insurance, Vision Insurance, 401(k) with Company Match, Short‑term and Long‑term Disability Insurance, Life Insurance, Employee Assistance Program, Paid Vacation Time and Paid Holidays, Paid Sick Time, Parental Leave, Pet Insurance, Flexible Spending Accounts, and others. Ready to discover where next begins? PRA offers you room to grow, create, and step confidently into your next era. When you join PRA, you’ll have the opportunity for a creative, energetic, and inspiring career in sales, creative, operations, production and more. #J-18808-Ljbffr PRA Business Events