Assistant Director of Security

Job Description

Essential Functions (Responsibilities):

Operations

• Perform the operational and administrative duties of an Armed Security Officer.
• Ensure that the goals of the department and university are being met.
• Inform the Director of UTulsa Security of any unusual situations or circumstances that come to their attention.
• Assume complete charge of an incident without a superior officer.

Supervision / Leadership

• Supervise assigned personnel within the department.
• Administer recognition and discipline to assigned personnel in a fair and consistent manner in accordance with university policies and procedures.
• Ensure all employees under their supervision behave professionally, reflecting favorably on the department and university.
• Assuming the duties and responsibilities of the Director of UTulsa Security as assigned by the Director, when needed.

Administrative

• Issue and enforce work orders and directives in conjunction with the daily operation of the security department.
• Coordinate the activities of the Department with other University departments ensuring that the overall mission of the University is accomplished.
• Assist in the development and implementation of department policies and procedures.
• Interprets policies, procedures and laws and applies them to campus activities and situations.
• Attend meetings and serve on committees with the university Departments and employees.
• Maintain liaison with federal, state and local agencies and organizations involved in matters of public safety.
• Responsible for the recruitment and selection process of the Department's Security Officers.
• Coordinate pre-employment testing, physical examinations, and background checks on all Department Security Officer and Communications Center Dispatcher candidates.
• Analyze current crime trends and develop strategies to direct the Department's resources towards maintaining a safe campus.
• Maintain campus crime statistics and manage the Department's centralized records and Maxient reporting system, in compliance with federal guidelines and the Clery Act.
• Schedule security personnel to ensure adequate shift staffing.
• Ensure that recognition and discipline of all assigned personnel is conducted fairly and consistently.
• Assist in the development and implementation of security/traffic control plans for special events occurring on the campus.
• Conduct the primary investigation of all serious or sensitive incidents on campus.
• Check all Department reports, completed by assigned personnel, to identify and correct errors.
• Assist with coordinating and communicating with various public safety agencies, community organizations, officials, and the public; acts as a liaison with federal, state and local agencies; maintains continuous and frequent communications with fire agencies, law enforcement agencies, hospitals, and emergency medical services agencies for liaison and interpretation of emergency management responses and communications.
• Develop, maintain, coordinate, and present crime prevention and community safety programs.
• Assist with developing, revising, and implementing various emergency management related plans, including the Emergency Operations Plan and Annexes, Hazard Mitigation Plan, and Continuity of Operations Plan, to ensure compliance with county, state, and federal requirements.
• Complete payroll for assigned personnel bi-weekly.
• Assist in maintaining the department budget and ensuring the department remains within the approved budget.
• Serve as the Department's Fleet Management Officer by securing bids for department vehicle maintenance and repairs, maintaining departmental vehicle maintenance records and inspecting department vehicles to ensure proper maintenance and cleanliness .
• Establish metrics and analysis systems to ensure plan reviews and actions are completed promptly. Provide input for After-Action Reviews (AAR) and identify lessons learned for improvement to plans, training, exercises, and emergency events.
• Ensure operational readiness of the Emergency Operations systems and technologies. Tests and inspect equipment and notification systems for functionality and effectiveness.

Required Qualifications:

Knowledge/Skill/Ability

Equivalent Education/Experience

• Proficiency utilizing a computer with Microsoft Word, Excel, PowerPoint, Outlook, and Teams software;
• Ability to supervise and lead teams of people.
• Excellent written, verbal communication and interpersonal skills;
• Knowledge of training/teaching techniques for law enforcement and security.
• Ability to de-escalate potentially dangerous and emotional situations.
• Ability to work with minimal supervision;
• Ability to exercise total discretion in managing sensitive and confidential information;
• Knowledge of State of Oklahoma criminal, vehicle, alcohol, and drug laws.
• Ability to meet and maintain the firearms qualification standards established by the University of Tulsa Security Department.
• Ability to successfully meet and maintain the physical fitness standards established by the University of Tulsa Security Department.

• Ability to meet and maintain the requirements set forth in 59 O.S., section 1750.1 et seq., The Oklahoma Security Guard and Private Investigator Act;
• Certified for CLEET: Phases 1-4 (Private Investigator & Armed).
• 2 years in an acting law enforcement or security management position responsible for patrol officer duties or direct reports.
• Bachelor's degree in law enforcement, criminal justice, security management, or related field. (Preferred)
• American Society of Industrial Security (ASIS) Certified Protection Professional (CPP) certification or ASIS Physical Security Professional (PSP) certification. (Preferred)
• Previous experience in campus security or law enforcement in a university setting. (Preferred)
• Currently employed and in good standing with the UTulsa Security Department. (Preferred)

Special Job Dimensions:

This position is primarily an administrative position but requires physical stamina to perform work in all types of environmental conditions and exert energy to perform the duties of an Armed Security Officer, which could include standing for extended periods of time, defending themselves and others in actual physical combat, occasionally lifting and moving people or heavy objects, climbing or jumping physical obstacles, and running various distances. The position also requires the ability to maintain a calm demeanor during stressful events and situations.

This position works primarily Monday - Friday 8:00-5:00p.m., but is subject to work evenings, weekends, and/or holidays for special events held on university properties, emergency situations, or other needs.

Note : The essential job functions and associated qualifications contained in this document describe the general nature and level of the work performed. They are not intended to represent an exhaustive listing or be inclusive of all aspects of the job. The tasks and procedures involved in the performance of the essential job functions may vary from day-to-day. Major changes in areas of responsibility may occur, as directed by management, and will require revision of this job description.