Project Billing Analyst

Job Title: Accounting Assistant (Project Billing & Accounts Receivable)

Job Description

The Accounting Assistant supports the Project Accounting team by managing client invoicing, accounts receivable activities, and project billing administration in an onsite role based in Charlotte, NC. This position prepares draft invoices, compiles and maintains billing documentation, reviews project costs for accuracy, and ensures all invoices comply with customer and company requirements before submission. The role requires a detail-oriented professional with strong organizational skills, the ability to manage multiple deadlines in a fast-paced environment, and substantial experience in accounts receivable and client billing, particularly in project-based settings.

Responsibilities

• Assist Project Accountants with the preparation and processing of client invoices to ensure timely and accurate billing.
• Prepare draft invoices for Project Manager review and approval, incorporating all relevant project costs and billing details.
• Collect, organize, and maintain comprehensive billing support documentation, including vendor invoices, employee timesheets, expense reports, reimbursable expenses, and project cost records.
• Verify billing amounts, labor charges, project expenses, and contract requirements prior to invoice submission to ensure accuracy and compliance.
• Review project costs to identify billing discrepancies, missing documentation, and invoice exceptions, and take appropriate corrective actions.
• Coordinate with Project Accountants and Project Managers to resolve billing issues and facilitate timely invoice processing.
• Track invoice submissions, approvals, payment status, and outstanding receivables, providing updates and reports as needed.
• Respond to billing-related inquiries from internal and external stakeholders and provide supporting documentation in a clear and timely manner.
• Maintain organized project billing records in accordance with company policies and customer billing requirements.
• Perform additional accounting and administrative duties as assigned to support the broader accounting function.
• Process vendor invoices by verifying coding, approvals, and supporting documentation to ensure accurate accounts payable entries.
• Reconcile PCard transactions, receipts, purchase orders, and vendor records to maintain accurate financial accounts.
• Use Microsoft Excel and other tools to track costs, maintain records, and support accounting and billing activities.
• Collaborate with vendor and internal teams to resolve invoice discrepancies, respond to vendor inquiries, and coordinate with project and procurement teams.

Essential Skills

• Minimum of 5 years of experience in accounts receivable, client invoicing, project billing, and accounting support functions.
• Demonstrated experience with project billing and client invoicing processes, including preparation and review of draft invoices.
• Strong proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Ability to process vendor invoices, verify coding and approvals, and manage supporting documentation for accounts payable.
• Experience reconciling PCard transactions, receipts, purchase orders, and vendor records.
• Proficiency in using Microsoft Excel spreadsheets to track costs, maintain records, and support accounting and billing activities.
• Exceptional attention to detail to ensure accuracy in invoices, billing, reconciliations, and financial documentation.
• Excellent verbal and written communication skills for interacting with project teams, vendors, and internal stakeholders.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Ability to handle confidential information with discretion and professionalism.
• Self-motivated mindset with the ability to work both independently and collaboratively within a team.
• Commitment to contributing to a positive, team-oriented culture.

Additional Skills & Qualifications

• High School Diploma or equivalent.
• Bachelors degree in Accounting, Finance, Business, or a related field is preferred.
• Experience supporting project-based billing and client invoicing within professional services environments is highly preferred.
• Experience in industries such as engineering, construction, architecture, consulting, or other professional services is advantageous.
• Experience using ERP, project accounting, or billing systems such as Deltek Costpoint, Ajera, Oracle, SAP, or similar platforms.
• Strong customer service orientation when responding to vendor and internal customer inquiries.
• Ability to prioritize competing deadlines while maintaining accuracy and thorough documentation.

Work Environment

This position is based onsite in Charlotte, NC, with work performed in a professional office environment five days per week. The role involves close collaboration with Project Accountants, Project Managers, procurement teams, and vendors, using Microsoft Office tools and project accounting or ERP systems to support billing and accounts receivable activities. The setting is fast-paced and deadline-driven, requiring consistent organization and attention to detail. Standard business attire is expected, and the culture emphasizes teamwork, accountability, and a positive, collaborative approach to supporting project and financial operations.

This is a Contract to Hire position based out of Charlotte, NC.

The pay range for this position is $24.00 - $34.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Charlotte,NC.

This position is anticipated to close on Oct 15, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.