Senior Director of Facilities & Projects

Job Description

Job Description

Position Purpose

The Senior Director of Facilities & Projects provides strategic leadership for Teton Science Schools’ facilities, housing, fleet, grounds, infrastructure, and physical assets while leading major facilities, capital, and organizational projects.

This role ensures that TSS campuses and facilities are safe, functional, sustainable, and aligned with the organization’s mission and long-term goals. The Senior Director oversees facilities operations, asset planning, capital investments, campus planning, infrastructure improvements, and major projects that support current operations and future growth.

ResponsibilitiesFacilities and Asset Management Leadership

• Provide strategic oversight of facilities, housing, fleet, grounds, infrastructure, and physical assets across TSS locations
• Develop and implement long-term maintenance, replacement, and asset management strategies
• Establish systems that ensure facilities remain safe, functional, sustainable, and mission aligned
• Oversee work order systems, fleet systems, asset tracking, and operational reporting
• Support long-term campus planning and facility improvement efforts
• Supervise the Property Operations Manager and facilities team
• Develop staffing plans, operating standards, departmental goals, and performance expectations
• Promote a culture of safety, accountability, service, collaboration, and continuous improvement

Project and Capital Planning Leadership

• Lead major facilities, infrastructure, capital, and strategic projects across TSS
• Support campus planning, facility master planning, infrastructure projects, and major organizational initiatives
• Coordinate projects involving educational, operational, financial, facilities, and organizational stakeholders
• Develop project scopes, timelines, budgets, communication plans, and success metrics
• Ensure projects align with organizational priorities, financial realities, and Board-approved goals
• Identify opportunities for operational improvement, infrastructure investment, and long-term sustainability
• Track project progress, anticipate barriers, and support timely decision making

Stakeholder, Consultant, and Community Relations

• Serve as the primary liaison with architects, engineers, consultants, contractors, regulatory agencies, and community partners
• Facilitate stakeholder engagement throughout project planning and implementation
• Lead project meetings and maintain accountability among internal and external participants
• Build strong relationships that support successful project outcomes
• Represent TSS professionally with staff, families, students, donors, vendors, and community partners

Procurement, Contract, and Vendor Management

• Lead RFPs, procurement processes, and vendor selection
• Negotiate contracts and manage vendor relationships in partnership with organizational leadership
• Ensure scopes, deliverables, budgets, timelines, and expectations are clearly defined
• Maintain project documentation, contracts, agreements, and records
• Evaluate vendor performance and identify opportunities for improvement and cost savings

Financial Stewardship and Budget Management

• Develop and manage departmental operating and capital budgets
• Track project expenses, monitor budget performance, and identify financial risks
• Support long-range capital planning, asset replacement forecasting, and facilities investment planning
• Assist leadership with financial analysis, project forecasting, and investment decision making
• Identify cost-saving opportunities while maintaining safe and effective operations

Governance, Reporting, and Organizational Planning

• Prepare reports, presentations, and project updates for executive leadership and the Board of Directors
• Support Board committees and planning processes related to facilities, infrastructure, and capital projects
• Provide regular updates on project progress, risks, milestones, budgets, outcomes, and key decisions
• Ensure project execution aligns with organizational priorities and governance expectations

Risk Management, Safety, and Compliance

• Promote safe operations across campuses, facilities, housing, grounds, and infrastructure
• Ensure compliance with building codes, environmental regulations, safety standards, permits, insurance requirements, and organizational policies
• Support emergency preparedness, business continuity planning, and risk mitigation efforts
• Identify project-related risks and develop mitigation strategies
• Support property, housing, fleet, facilities, and infrastructure-related compliance needs

One TSS Responsibilities

• Collaborate across TSS programs and departments in service of the organizational mission
• Participate in organizational leadership initiatives and strategic planning efforts
• Periodically participate in on-call responsibilities as assigned
• Positively represent TSS with staff, families, students, donors, community members, and partners
• Contribute to inclusive work and learning environments through ongoing cultural competency and leadership development

QualificationsRequired Qualifications

• 7 to 10 years of experience in facilities management, construction management, capital project management, infrastructure development, operations leadership, or a related field
• Demonstrated experience leading complex, multi-stakeholder projects from planning through execution
• Experience supervising teams and building strong systems, expectations, and accountability
• Experience developing and managing departmental budgets, project budgets, and capital planning processes
• Experience with procurement, contract negotiation, vendor management, and consultant coordination
• Strong communication, leadership, facilitation, and project management skills
• Ability to manage multiple priorities, projects, timelines, and stakeholders simultaneously
• Strong judgment, problem-solving skills, and ability to make sound decisions in dynamic environments
• Ability and willingness to support hands-on facilities and maintenance work when needed
• Valid driver’s license

Preferred Qualifications

• Experience working within educational institutions, nonprofits, camps, hospitality organizations, or mission-driven organizations
• Experience with campus planning, facilities development, employee housing, fleet management, or infrastructure management
• Familiarity with permitting, regulatory requirements, construction practices, and facilities operations in Wyoming and Idaho
• Project Management Professional certification or equivalent project management experience
• First Aid, CPR, and AED certification or ability to obtain within the first 90 days of employment

Working Conditions and Physical Requirements

• Primarily campus-based in Jackson, Wyoming, with regular work across TSS campuses, facilities, housing units, grounds, and operational locations
• Ability to move throughout indoor and outdoor campus environments, including offices, classrooms, housing units, maintenance areas, mechanical spaces, construction sites, trails, parking areas, and grounds
• Regular computer and office work, including sitting, standing, typing, reading, preparing reports, reviewing documents, and participating in meetings
• Ability to walk, stand, bend, reach, climb stairs, kneel, crouch, and access maintenance, mechanical, storage, and facilities areas
• Ability to lift, carry, push, or pull up to 50 pounds occasionally
• Ability and willingness to support hands-on maintenance or facilities work when needed, including basic repairs, moving materials, setup, cleanup, housing turnover, and urgent facilities needs
• Ability to work in a variety of weather conditions, including snow, ice, rain, heat, cold, wind, mud, and uneven terrain
• May require work outside regular business hours, including early mornings, evenings, weekends, holidays, or urgent response situations
• Requires driving between campuses, housing units, project sites, vendor locations, and community partner locations

Organizational Impact

The Senior Director of Facilities & Projects plays a critical role in advancing Teton Science Schools’ long-term vision by ensuring that physical assets, infrastructure investments, and major projects are thoughtfully planned, effectively managed, and aligned with organizational priorities.

This position helps transform strategic goals into tangible outcomes that strengthen TSS operations, educational environments, employee housing, campus experience, and future growth.