Geothermal Sales Coordinator

Brightcore Energy provides end-to-end energy efficiency and clean energy measures to commercial, industrial, and institutional clients. We have the intellectual and financial capital to develop, implement, fund, operate, and maintain clean energy solutions. Our diverse solutions range from lighting, controls, geothermal heating and cooling, and other energy efficiency measures to renewable energy solutions such as solar and battery storage. We are about Building Energy Performance.

Summary/Primary Role:

This role supports Brightcore's geothermal drilling business development by managing Starbridge (Brightcore's AI-driven bid-discovery platform) and other sourcing platforms, continuously monitoring them for opportunities where Brightcore could bid drilling-only/borefield scope, and proactively researching potential opportunities that have not yet been publicly posted. The role performs first-pass qualification, prepares compliance and bid-response materials, and owns day-to-day data management for all tracked opportunities across HubSpot (CRM) and Monday.com (pipeline/project tracking) — working closely with the Business Development Lead, Geothermal, who owns GC/CM/OPM relationships and pursuit decisions, and the Director of Estimating.

Principal Duties & Responsibilities:

(Management may amend or assign duties and responsibilities to this job at any time)

Drilling-Only Opportunity Sourcing & Platform Management

• Own day-to-day management of Starbridge — Brightcore's AI-driven platform for surfacing potential geothermal RFPs/bids — and any other bid boards, plan rooms, or sourcing platforms Brightcore subscribes to, including configuring searches/alerts and maintaining platform access.

• Continuously monitor all subscribed platforms for solicitations containing geothermal drilling or borefield scope, including as a subset of larger GC/CM-led bids.

• Proactively research and surface potential drilling-only opportunities that are not yet publicly posted or listed on any platform, through channels such as public planning/permitting records, GC/CM project announcements, industry news, and other market-intelligence sources.

• Maintain a running, organized log of identified opportunities and their source (platform, research, or referral).

• Perform first-pass screening of opportunities against Brightcore's drilling capability, capacity, and target geography (Massachusetts, Connecticut, Rhode Island, Maine, New York, and New Jersey), and flag qualifying opportunities to the Business Development Lead, Geothermal for a pursuit decision.

Bid Document Review

• Review RFPs, RFQs, addenda, and bid documents to identify drilling-only scope, submission requirements, and key dates.

Prequalification & Compliance Administration

• Prepare and maintain vendor prequalification packages and bonding documentation (bid, performance, and payment bonds).

• Maintain organized jurisdictional compliance records to support bid readiness.

Bid Response Administrative Support

• Assemble qualification packages, pursuit materials, and submission documents for the Business Development Lead, Geothermal's and Director of Estimating's review.

• Coordinate estimating and administrative inputs across engineering, operations, and finance, and track submission requirements and deadlines.

• Support post-submission logistics, including compiling clarifications and coordinating interview scheduling.

CRM & Pipeline Data Management (HubSpot + Monday.com)

• Own day-to-day data management for all tracked opportunities across HubSpot (CRM) and Monday.com (pipeline/project tracking) — the single point of ownership for keeping both systems accurate and current.

• Ensure every identified opportunity is logged, staged, and updated in HubSpot by source and maturity, and reflected in Monday.com for task/deadline tracking.

• Maintain organized pursuit and opportunity tracking documentation across both platforms.

• Provide regular reporting to the Business Development Lead, Geothermal and Director of Estimating on bid-board coverage and pipeline volume.
• All other duties and responsibilities as assigned.

Qualifications:

• 1–3 years of experience in bid/proposal research, construction administration, procurement coordination, or a similar research/coordination function.

• Bachelor's degree preferred, not required.

• High attention to detail and comfort with high-volume, repetitive document review.

• Familiarity with construction bid processes, plan rooms/bid boards, or public procurement is a plus.

• Self-directed and organized, with the discipline to sustain a daily/weekly monitoring cadence.

• Strong written communication skills for summarizing opportunities to internal stakeholders.
• Proficiency with CRM and project-tracking tools; HubSpot and Monday.com experience a plus.

Supervisory Responsibility:

• This position does not have supervisory responsibility.

Expected Hours of Work & Compensation:

An employee is expected to work a minimum of forty (40) hours per week. Non-exempt employees are eligible for overtime pay in accordance with applicable wage and hour laws, while exempt employees may be required to work additional hours as necessary to fulfill their job responsibilities. Overtime requirements will be determined based on the operational needs of the organization. The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining an employee’s base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, years of relevant experience, education, credentials, and internal equity). Brightcore also offers a comprehensive set of benefits to complement the base salary. The base annual salary range for this position is $100,000-$130,000 and is eligible for an annual performance-based bonus.

Travel Requirements:

• Office presence required at least three (3) days per week, unless otherwise agreed upon with final approval by direct supervisor.

Work Environment:

• Office setting.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• This is not a safety sensitive position.

Drug & Alcohol-Free Workplace:

Brightcore Energy is committed to a safe workplace free of drugs and alcohol. All Brightcore Energy positions require a pre-employment background check that includes prior employment verifications, a criminal history check, and a pre-employment drug screen.

In accordance with DOT regulations (49 CFR § 40.25), Brightcore Energy is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Brightcore Energy to obtain these records, the individual will not be permitted to perform safety-sensitive functions.

Office/Remote/Field Work:

We offer a variety of structured work arrangements, including remote, hybrid, and field-based assignments, aligned with organizational needs and role-specific requirements. Work arrangements are role-dependent, with guidelines established based on position requirements and business needs. This policy is subject to change at Brightcore's discretion.

Brightcore Health Benefits Overview:

Brightcore offers a full slate of medical, dental, and vision benefits including options to enroll in a Flexible Spending Account (FSA) and a Health Savings Account (HSA).

401k Plan:

Brightcore currently offers both traditional and Roth 401k plans with a dollar-for-dollar match of up to 3% of contributions and $0.50 on the next 2% for a total potential match of 4% annually.

Other Benefits & Perks:

• PTO
• Financial Wellness Benefits
• Benefit Concierge Program through Health Advocate
• EAP - Employee Assistance Program
• Disability, Life, & AD&D Benefits
• Access to Marketplace for Discounted Goods & Services

Brightcore Energy is committed to bringing together individuals from different backgrounds and perspectives.

Brightcore Energy is an Equal Opportunity Employer, providing equal employment and advancement opportunities to all individuals. We recruit, hire and promote into all job levels the most qualified applicants without regard to race, color, creed, national origin, religion, sex (including pregnancy), parental status, age, disability, genetic information, citizenship status, veteran status, gender identity or expression, transgender status, sexual orientation, marital, family or partnership status, political affiliation or activities, military service, domestic violence victim status, sexual or reproductive health decisions, caregiver status, traits historically associated with race, including but not limited to hair texture and protective hairstyles or any other status protected under applicable federal, state and local laws. Brightcore Energy is committed to providing equal employment opportunities to all aspects of employment, including job assignment and compensation.

We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our company.

This job description provides a general overview of the expectations and basic duties of the job and is not a comprehensive list of all duties and responsibilities. Brightcore Energy will assign additional duties and tasks that it deems necessary to meet the requirements of the position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.