Events Manager

Job Description

Job Description

Zoox Office Administrator (Boston, M-F, 11am-4pm, Part-time, 25 hours)
About the Role:
We are seeking a proactive and organized Office Administrator to oversee our Seattle/Boston office, creating an exceptional and seamless workplace experience for our team members and visitors. In this role, you will be the go-to person for all things related to office operations, employee engagement, and on-site support. You will play a critical part in shaping our office culture by ensuring our spaces are welcoming, well-maintained, and operationally excellent. This position requires a high degree of autonomy, strong communication skills, and the ability to manage competing priorities in a fast-paced environment.
What You'll Do:
Workplace Operations:
Own the day-to-day operations of the office, conducting regular walkthroughs to ensure a clean, safe, and organized environment.
Manage all office, kitchen, and facilities supplies by monitoring stock levels, overseeing inventory, and handling all ordering and restocking.
Act as the primary point of contact for facilities and IT issues, submitting and monitoring tickets to ensure timely resolution.
Coordinate with building management and external vendors for repairs, maintenance, cleaning, and other on-site services.
Handle all mail and deliveries, including receiving and distributing packages to the appropriate teams or individuals.
Partner with cross-functional teams (IT, HR, Facilities, Food program, etc.) to provide on-the-ground support and ensure seamless office operations.
Employee Experience & Culture:
Plan, budget, and execute a variety of site-specific events, including holiday parties, social gatherings, team-building activities, and other company events.
Support and coordinate on-site programs, including daily meals, snacks, and beverage services.
Help create a lively and inclusive work culture by decorating for holidays and supporting company-wide engagement initiatives.
Serve as a key resource for employees, gathering feedback and relaying important information about the office to staff.
Manage and update internal office documentation, such as wiki pages and site specific intranet pages, to keep information current and accessible.
Administrative & Strategic Support:
Manage the office budget, track expenses, and support leadership with ad-hoc administrative requests.
Facilitate new hire onboarding and orientation for the local office.
Partner with leadership and the facilities team to assist with space planning and future headcount needs.
Provide support for key meetings and broadcasts, ensuring technology and logistics run smoothly.
We'd Love to Hear From You If You Have:
2-5 years of experience in office management, workplace operations, or a similar role, ideally within a high-growth tech environment.
A proven track record of delivering excellent employee-facing service with strong attention to detail, even in high-demand situations.
Strong organizational and time management skills, with the ability to manage multiple tasks, handle shifting priorities, and work independently.
Excellent written and verbal communication skills and the ability to build strong relationships with internal partners, leadership, and external vendors.
Experience managing vendors, coordinating events, and overseeing day-to-day facilities operations with a proactive, solution-oriented approach.
Proficiency with Google Workspace.