Executive Assistant

Clerical Or Administrative Support

The purpose of this position is to provide clerical or administrative support to assigned department. This class works under general supervision, independently developing work methods and sequences.

Essential Functions

Answers phone calls, provides information, takes messages, and routes calls. Requisitions equipment, materials and supplies and maintains inventories. Coordinates administrative office functions and departmental activities. Compiles, calculates and prepares fiscal and administrative reports. Composes correspondence, memos and reports for the director's signature. Acts on behalf of the director in routine administrative matters according to established policies and procedures. Represents the director at meetings to obtain and report information. Takes dictation and transcribes materials. Schedules appointments and meetings for the director. Maintains departmental records and files. Performs related work as assigned.

Minimum Requirements

High School Graduation or GED equivalent. Four (4) years of clerical or administrative support experience. EQUIVALENCY: An equivalent combination of education, training, and experience may be substituted.

PHYSICAL DEMANDS Physical demands refer to the requirements for physical exertion and coordination of limb and body movement. Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations. UNAVOIDABLE HAZARDS (WORK ENVIRONMENT) Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken. None. AMERICANS WITH DISABILITIES ACT COMPLIANCE Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Benefits

Louisville Metro Government is committed to providing our employees with the tools they need to lead a fit and healthy life. Aside from community-wide initiatives like the Mayor's Hike, Bike and Paddle event every Memorial Day and Labor Day, and the Healthy Hometown Movement, Metro Government provides employees with programs designed to enhance their life and well-being, like a Wellness Center that allows employees and their dependents with Metro health insurance to take care of their basic medical and health needs for a $5 co-pay. Louisville Metro Government understands that a team of healthy, vibrant employees is the greatest asset we have. Full Time Regular Medical Dental Vision Group Term Life Supplemental Life Accidental Death & Dismemberment Sick Leave Vacation Holiday Pay Bereavement Leave Kentucky Public Pensions Authority 457 Deferred Comp Voluntary Lifestyle Benefits Tuition Assistance Qualified Adult Benefits Childcare Assistance Free TARC Use Paid Parental Leave Part Time 17.5 to 25 Hours Per Week Vacation (pro rata) Sick Leave (pro rata) Holiday Pay (pro rata) Part Time Less Than 17.5 Hours Per Week Ineligible For Benefits Temporary Positions Ineligible For Benefits Interns Ineligible For Benefits