Registrar-Assistant
$72.7kFHLB Des Moines
- # Registrar-AssistantApplyremote type: Hybrid (telework 2 days or less per week)locations: Seattle, WAtime type: Full timeposted on: Posted Yesterdayjob requisition id: REQ-0000133817**Job Description****The Office of the University Registrar has an outstanding opportunity for an Assistant Registrar to join their team.****About this Opportunity**Reporting to Associate Registrar, the Assistant Registrar provides leadership and supervision of essential services by leading, supervising, and managing the Office of the University Credentials Team. This team audits and confers all undergraduate and professional degrees, manages grading, and transcript accuracy. This position tracks key performance indicators, collaborates, and analyzes feedback in order to improve business processes and service.The Assistant Registrar is responsible for the accurate and timely production of diplomas and is responsible for ensuring the accuracy and integrity of all official academic records, including grading integrity, Dean's List, Honors Lists and accurate auditing of degree completion. They also oversee the Former Quarter Drop process.The Assistant Registrar is responsible for hiring, training, coaching, and evaluating all direct reports in a high-paced, high volume work environment. The position requires an ability to assess workload demands and assign work to team members, ensure completion of processed work and responses to students in a timely fashion, and respond to changes in staffing, workload, and student demand. This position serves all students tri-campus, 65,000 students, as well as alumni.This is a hybrid position with a minimum of 3 days onsite and 2 days remote. Onsite work is performed in the Office of the Registrar, Schmitz Hall, UW Seatle campus. Typical work schedule is Monday-Friday, 8 hours per day.**Key Responsibilities**This position manages employees.Project Management (30%)* Review Former Quarter Drop requests, make initial decisions, and follow established process for review of petitions to ensure consistent application of policy and practice.* Responsible for Credentials Team’s accurate and timely evaluation of student academic records to ensure published degree requirements are met for baccalaureate graduation and make independent decisions to grant baccalaureate degrees based on this evaluation.* Maintain integrity of student records and comply with university policies, deadlines, and procedures related to student enrollment.* Serve as a primary liaison to academic departments, advisers, instructors, and others to address questions and concerns related to grading, degree awarding, and other Credentials Team activities. Represent the Credentials Team in meetings.* Advise Credentials Team members, students, faculty, advisers, and staff on grading, graduation, and other Credentials Team policies, procedures, and activities, and recommend alternate courses of action as needed.* Advise students, departmental advisers, other institutions and the public regarding graduation requirements, commencement procedures, graduating senior priority registration and policies and procedures pertaining to the academic record, including information on academic credit, grading, and scholarship status; interpret and apply policies to individual graduation applicants, (i.e., honors, academic standing, repeated courses, incomplete grading policies).* Act as a liaison between academic and administrative University personnel regarding graduation and academic record policies and problems such as curriculum and time schedule issues, faculty grade report problems and transfer credit procedures.* Research degree back date requests and refer requests to Associate Registrar for decision-making.* Determine eligibility for baccalaureate honors and generate lists to be entered by the Credentials Team. Advise students regarding Dean's List, College Honors and Departmental Honors and ensure accuracy of information in the academic record.* Determine eligibility and record appropriate credit for advance placement and credit by examination.* Enter military students grades into GoArmy or MyCAA and oversee this process.* Respond to questions from students and advisers on the Satisfactory Progress Policy.* Train Office of the University Registrar team members, as appropriate, for office procedures.* Assist in planning, implementing, and evaluating policies related to grading, degree awarding, and other Credentials Team responsibilities; devise and implement new procedures.* Innovate process improvement to streamline the work of the Credentials Team and improve the Husky experience for our students. Work with the Associate Registrar to implement innovations.* Evaluate student's academic credentials. Maintain all University students' academic records. Advise students and University staff about graduation, commencement and academic record policies and procedures such as academic credit, grading and scholarship status.Supervision (25%)* Supervise the Credentials Team by managing the hiring, training, coaching, and evaluation of team members.* Manage workload assignments, ensure procedures are followed accurately, and that students, faculty and staff are responded to professionally, efficiently, and effectively.* Determine quarterly duties assigned to the Credentials Team members.* Coordinate and manage Credentials Team rotating quarterly duties. Ensure team members stay current with assigned duties, and address issues related to timely and accurate completion of quarterly duties.* Provide leadership, supervision, and direction for assigned staff. Plan, assign, and review work, establish goals for each position and assess performance through completion of written evaluations; act on disciplinary issues and address grievances; develop a framework for corrective action as necessary.* Respond to staff-referred student complaints, handle exception requests and processing, and referrals related to graduation, grading, honors, and academic standing from advisers and students. Assist with complaint management and problem resolution for Credentials Team members with students, advisers, and faculty. Consult on or refer challenging issues to the Associate Registrar when appropriate.* Respond to referrals from Credentials Team, OUR team members, and university colleagues requesting exceptions for established procedures, respond to challenges, and provide resolution.* Under the supervision of the Associate Registrar, serve as a liaison between the Credentials Team and University constituents, including students, advisers, and faculty.Credentials Coordinator: Diplomas, Honors, Dean’s List, and Commencement Program Support (25%)* Coordinate and place quarterly diploma and certificate orders for all UW degrees (four large graduation orders annually) with diploma vendor.* Coordinate quarterly and annual Dean’s list production; including serving as liaison to Academic and Student Affairs -Information Services for publication of dean’s lists* Serve as a liaison to the Office of Ceremonies and Academic Data Management team to accurately verify degree, honors, and graduation data for production of the annual commencement program. Produce baccalaureate, professional degree, and baccalaureate honors sections of annual commencement program.* Respond to student inquiries concerning the production of credentials including diplomas, Honors Lists, Dean’s and Commencement Program preferred name and inclusion processes.* Attend meetings related to Commencement as representative from the Office of the University Registrar at UW Commencement Fairs and serve as a liaison between Office of Ceremonies and the Office of the University Registrar for students to receive accurate information on Commencement.* Advise and direct students, parents, faculty, advisers, and university colleagues regarding policy issues concerning credentials production and publications.* Interpret policies relating to these matters; approve policy exceptions.Management of Workflows, Forms, Web pages, and Related Communication tools/processes (15%)* Review, update, enhance, and troubleshoot online workflows related to work responsibilities of the Credentials Team including, but not limited to Former Quarter Drop, Grade Changes, and the online graduation application.* Maintain effective working relationships with faculty, staff, and the community to actively support a team approach to accomplishing goals.Serve as a member of the Office of the University Registrar leadership team. (5%) * Advise the University Registrar on the continuous improvement of services to students and University officials* Other duties as assigned**Required Qualifications**To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.**Minimum Qualifications*** Bachelor's degree* At least four years of supervisory experience. Experience as a lead team member and/or supervising temporary, and/or student staff will be considered.**Additional Qualifications*** Demonstrated experience in delivering and overseeing the delivery of positive customer service, including dealing with difficult individuals, responding to exception requests, and complaints.* Knowledge of FERPA laws, regulations, and guidance.**Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.****Preferred Qualifications*** Experience recruiting, hiring, training, and onboarding staff.* Demonstrated experience in leading, motivating, and encouraging employees.* Strong level of comfort with technology and making data informed decisions.**About the Team** To learn more about the Office of the University Registrar, please visit our website: Benefits and Position Details****Pay Range Minimum:**$72,696.00 annual**Pay Range Maximum:**$73,764.00 annual**Other Compensation:**-**Benefits:**For information about benefits for this position, visit Shift (United States of America)**Temporary or Regular?**This is a regular position**FTE (Full-Time Equivalent):**100.00%**Union/Bargaining Unit:**Not Applicable
- J-18808-Ljbffr FHLB Des Moines
Vacancy posted 5 hours ago
Similar jobs that could be interesting for youBased on the Registrar-Assistant in Seattle, WA vacancy
$63.5k - $77.6k
The Seattle Art Museum is seeking an Assistant Registrar for Exhibitions & Loans to support the management of exhibitions and loans. Responsibilities include organizing incoming loans, coordinating logistics, and preparing essential documentation for artworks. The ideal...SuggestedWork at office- FHLB Des Moines in Seattle seeks an Assistant Registrar for a hybrid position to manage essential services and oversee the Credentials Team. This role includes ensuring the accuracy of academic records and supervising staff in a high-paced environment. The ideal candidate...Suggested
$38.52 per hour
...Vacation Paid Holidays Paid Sick Leave Paid Personal Leave Employee Assistance Program Pension Plans (DRS) Deferred Compensation Plans 403(b)... ..., 20420 68th Avenue W., Lynnwood, WA 98036, (***) ***-****, ****@*****.*** Attachment(s): Registrar (MTH).docx...SuggestedHourly payWork at officeImmediate startShift workAuburn School District
Mountlake Terrace, WA4 hours ago$62.32k - $84.31k
...from outside the United States. Overview: The Associate Registrar provides leadership and oversight for teams supporting new student... ...RESPONSIBILITIES: Lead and supervise the Enrollment Team Assistant Registrar and the Registrar Services Team Assistant Registrar....SuggestedWork experience placementWork at officeRemote workMonday to FridayHerzing University
Seattle, WA4 days ago$31.62 per hour
Description 190/185 day working calendar. Hours Per Day: 7.0 (3.0 hours for 190-day calendar and 4.0 for 185-day calendar). Location: International Community School (located within the Juanita Learning Community). Shift: TBD at this time. Shift subject to change. Hourly...SuggestedHourly payZero hours contractWork at officeShift work$31.83 - $47.73 per hour
...CoC and WSCR guidelines and requirements Conduct follow-ups on all reportable cases Ability to determine case reportability Assist in concurrent data collection for Rapid Cancer Reporting System (RCRS) Maintain physician number file Attend monthly Cancer...Hourly payWork at office$23.92 - $36.71 per hour
...patient or their representatives to obtain demographic and billing information via the registration area or the patient's bedside. Assist patients in completing the appropriate consent and/or worker's compensation forms. Complete pre-registration of patients prior to...Hourly payDaily paidFlexible hoursShift work- Gundersen Health System is seeking a Senior Clinical Data Registrar to assist our cancer registry team in managing cancer-related data and ensuring compliance with accreditation standards. This role involves maintaining data accuracy and supporting quality reporting efforts...Remote job
$50.5k
We are hiring a Clinical Data Registrar, Senior to support our cancer registry team and help maintain compliance with CoC and NAPBC accreditation... ...investment program, and career development center. Employee assistance program, identity theft protection, pet insurance, wellness...Full timeWork experience placementCasual workRemote workMonday to Friday- EvergreenHealth is seeking a patient registration specialist to represent the organization as welcoming officials to patients and visitors. This role is crucial for ensuring accurate and courteous patient registration and safety. Candidates should have strong communication...Daily paid
$23.55 - $33.65 per hour
...Put your career into high gear as an Operations Assistant/Production and Records Clerk at Klinedinst. Our Seattle office is a fast-paced law firm handling primarily civil litigation. Klinedinst is dedicated to providing top-caliber legal services across the Western U.S...Work at officeImmediate startKlinedinst
Seattle, WA4 hours ago$28.81 per hour
...Supervise students and ensure a respectful and safe library environment Deliver lessons prepared by certificated staff as requested Assist certificated librarian with programming, collection development, and student access Manage collection development through...Hourly payZero hours contractWork at officeWork visa- ...Front Office Business Assistant Inland Family Dentistry is looking for a Business Assistant to join our team. Why Heartland Dental? Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the...Daily paidWork at officeLocal area
Heartland Dental
Seattle, WA3 days ago $62.32k - $84.31k
Herzing University in Seattle seeks an Associate Registrar to oversee new student enrollment and registrar services. The role involves leading teams, ensuring compliance with policies, and providing exceptional service to students. The ideal candidate will have a Bachelor...$20 - $30 per hour
...the Business Office Manager (BOM). Key Responsibilities Verify insurance coverage (Medicare, Medicaid, Managed Care, Private Pay) Assist with billing preparation and claims follow-up Maintain resident trust accounts and financial records Support accounts receivable and...Hourly payFull timeWork at officeShift work$4,230 - $5,044 per month
...You may also include a cover letter, resume and/or any other supporting documents. Skamania County Community District Court is an Assistant Clerk. SUMMARY Performs general and specialized clerical work in support of the District Court operations, including the preparation...Skamania County Central Services
Seattle, WA1 day ago- A leading yoga studio chain is looking for an Area Sales Advisor in Seattle, WA. The chosen candidate will be responsible for driving yoga product and membership sales by building relationships within a 2/3-studio area. You will need an outgoing personality and exceptional...Full timeDay shiftAfternoon shift
- A state health department is seeking a Scanning Operations Coordinator to enhance records management and support the transition to a paperless environment. The ideal candidate has two years of experience in administrative settings and customer service, focusing on quality...Full time
- ...Job Description Job Description Shah Safari, Inc. is seeking a multi-task talented Administrative Assistant Duties and Responsibilities include, but are not limited to the following: Schedule 40 hours per week M-F possible special event evening hours -Manage...Full timeWork at officeAfternoon shift
Shah Safari Inc
Seattle, WA19 days ago - ...is seeking a full-time Clinical Support RN for Park Place Health and Wellness Center located in St. John, IN. This role involves assisting in clinical operations and ensuring compliance with regulations in assisted living, memory care, and long-term care settings. The...Full time
$38.62 - $44.32 per hour
Northshore School District is looking for a secretary to manage a high school central office. This position involves providing support services for students, parents, and staff, managing the building’s budget, and maintaining positive public relations. The ideal candidate...Hourly payWork at office- Jones Lang LaSalle Incorporated is seeking an Assistant General Manager in Seattle to oversee property operations, engage with tenants, and manage financial reports. You will support the daily operations at a major corporate headquarters, ensuring high standards and satisfaction...Work at office
- The University of California is hiring a part-time Office Assistant for the Career Education Options Program. This position aids in documentation, record management, and data entry processes, ensuring compliance with state regulations. Working up to 19 hours per week, this...Temporary workPart timeWork at office
$59k - $89k
...Practice Assistant Our Seattle, WA office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery...Flexible hoursOgletree Deakins
Seattle, WA3 days ago- ...Job Description Job Description We are looking for an Administrative Assistant to support construction and development operations in Seattle, Washington. This Contract position plays an important role in keeping office activities organized, assisting leadership with...Contract workWork at office
Robert Half
Seattle, WA2 days ago - ...Job Description Job Description Reporting directly to the Owner and General Manager of the company, the Assistant position supports the Management of the company by performing administrative tasks, maintaining an effective and well-organized office and mainly assisting...Full timeWork experience placementWork at office
Legacy Real Estate Holding Group
Bellevue, WA1 day ago - ...Job Description Job Description Accounting Administrative Assistant Job Summary We are looking for an Accounting Administrative Assistant to provide support to our accountants. You will field phone calls and emails, process and file paperwork (electronic management...Work at officeRemote work
Lakeshore Consulting LLC
Seattle, WA8 days ago - ...Galley Assistant Assists with food preparation, dish cleanup, stocking and maintaining the cleanliness of the galley and vessel dining and lounge areas. Common Job Functions: Assists with meal preparation, service and maintaining the steam and cold tables as directed....Hourly payContract workTemporary workSeasonal workImmediate startShift work
Arctic Storm Management Group
Seattle, WA4 days ago $28.57 - $36.21 per hour
...Full Time Hours/Week 40 hours/week Summary Public Health - Seattle & King County is seeking (2) Nutrition Assistant to provide services at our WIC clinics as a part of our Midway and Federal Way teams . The Nutrition Assistant will provide services...Hourly payFull timeTemporary workPart timeWork experience placementWork at officeLocal areaRemote workTrial periodFlexible hoursShift workNight shiftKing County
Seattle, WA4 days ago$21.3 - $23 per hour
...Job Summary Paint Assistant are responsible for preparing a variety of parts for painting. Job Overview Reports to: Paint Supervisor Location: Seattle, WA Type: Full-Time Job Description Assist the Painter in daily activities not involving actual spraying of paint Prepare...Hourly payFull timeShift workNight shiftAfternoon shiftValence
Seattle, WA2 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Registrar-Assistant. Be the first to apply!
Related searches
- workshop assistant Seattle, WA
- summer assistant Seattle, WA
- graduate assistant soccer Seattle, WA
- publishing assistant Seattle, WA
- inclusion assistant Seattle, WA
- time assistant Seattle, WA
- admissions assistant Seattle, WA
- music assistant Seattle, WA
- assistant part time Seattle, WA
- infection control assistant Seattle, WA