Legal Assistant

Legal AssistantProvides administrative and legal work product support to the Assistant Chief Legal Counsel and Assistant Legal Counsel. Essential duties and responsibilities include the following. Other duties may be assigned.Performs administrative tasks including: making copies, scanning materials, composing correspondence, maintaining organization of storage spaces, maintains confidential files/documents, and creating and managing workflow tracking systems.Manages sending and receiving contracts and other documents related to completion of legal review and execution for programs.Answers and responds to incoming calls and communicates with internal and external partners to assure tasks are completed within expected timeframes.Prepares and ensures that written documents, contracts, and forms are accurate and professional in design, while utilizing THDA's style guide when necessary.Creates excel spreadsheets, graphs and reports for tasks or assignments, as needed.Collaborates with program staff, external partners, and the legal team.Attends designated meetings, takes electronic recordings and transcribes a draft of written minutes as may be required.Works closely with appropriate division(s) for completion of necessary workflow tasks.Minimum qualifications: The requirements listed below are representative of the knowledge, skills, and/or abilities required.Education and experience: High school diploma or equivalent GED plus post high school coursework or relevant certifications. Three years of experience working as a legal assistant. A certification as a legal assistant, associate's degree, or bachelor's degree in a related field preferred. Notary Public, or ability to obtain, is preferred.Knowledge, skills, abilities, and competencies: Considerable knowledge of modern office practices, procedures, and equipment. Computer literate; proficient in Microsoft Word, Excel, PowerPoint, Adobe Acrobat, Outlook, and use of the internet; able to effectively adapt to and use other computer systems as needed for daily activities. Excellent telephone etiquette. Strong interpersonal skills; excellent customer service skills. Strong verbal and written communication skills. Ability to accurately enter information into electronic systems. Builds and maintains positive relationships with internal and external constituents. Exercises good and consistently fair judgment, courtesy, and tact in dealing with the staff and public in giving and obtaining information. Maintains high level of confidentiality. Ability to coordinate multiple activities effectively. Manages time effectively; consistently meets deadlines. Documents regularly, thoroughly, accurately, and completely. Skilled in operating basic office equipment. Strong organizational skills.Special demands: While performing the duties of this job, the employee is regularly required to sit; stand; use hands to finger, handle or feel; and talk and hear. The employee is occasionally required to walk; reach with hands and arms, and stoop, kneel, or crouch. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.Benefits: THDA offers an excellent benefits package including medical, dental, vision, and life insurance options; disability insurance; retirement plans; flexible benefit pre-tax accounts for medical, dependent care, transportation, and parking; annual leave and sick leave that begin accruing after the first month of employment; and 11 paid holidays per year.