Executive Associate

ABOUT YOU:

You are tired of feeling forced to pick sides in a never-ending battle of political good vs. evil when your heart tells you there is a better way. You are motivated to challenge yourself and others by engaging in an open and free exchange of ideas and opinions. You’re passionate about making connections that build the kind of world we all want. You are looking for an opportunity to build something worth building alongside people who may vote, think, or worship differently than you. You refuse to believe that isn’t possible.

ABOUT US:

We believe toxic polarization is a spiritual crisis—and that faith offers a powerful response. Our faith traditions teach us to love our neighbors, welcome strangers, and pray for our enemies, providing timeless wisdom for building healthy communities. That’s why we are building and growing a network of faith leaders who speak and act against toxic polarization in accordance with their faith tradition. Currently, this network includes over 5,000 people of faith and is expanding rapidly. Our goal is that faith leaders ultimately shape healthy norms within their groups while bridging divides externally, publicly, and independently of us. With thousands of faith leaders nationwide speaking and acting against polarization, the One America Movement seeks to expand and deepen this network and shift the narrative of what it means to be a person of faith in polarized times.

WHAT WE NEED:

The Executive Associate (EA) will provide administrative support to the C-Suite and have a front row seat to high-level decision making and strategy. In addition to scheduling meetings and events, conducting expense management, copyediting content, and completing logistics for participation in major events and activities, the EA will also experience learning non-profit leadership first hand. This role will include general office coordination, including in-office calendars, purchasing supplies, and coordinating cleaning and maintenance - an integral part of keeping this organization running smoothly. The ideal candidate will be detail-oriented, flexible, and possess a high level of professionalism, looking to grow their experience under the guidance of senior leadership. This role will report to the CEO.

WHAT YOU WILL DO:

Senior Leader Support:

• Provide sophisticated calendar and email management for the CEO and COO.
• Collaborate with C-Suite to plan and book travel, including scheduling meetings, preparing materials, and identifying appropriate meeting locations.
• Complete various administrative tasks that facilitate the C-Suite’s ability to effectively lead the organization.
• Assist as point of contact for staff and external constituencies on matters pertaining to the C-Suite.
• Work closely with the CEO, COO, and Chief of Staff to keep them informed of upcoming commitments and responsibilities, following up appropriately.

Office Coordination:

• Maintain accurate on-site inventory of supplies, keys, and organization swag and materials; responsible for collating & shipping materials off-site for events
• Ensure the office is clean and organized, acting as an in-person liaison for building management, cleaning team, and maintenance
• Retrieve mail, supporting Finance to process incoming checks
• Maintain hard-copy files, as needed
• Provide logistical support for in-office meetings and events such as staff potlucks
• Serve as primary phone receptionist for office calls

REQUIREMENTS:

Core Competencies:

• Expertise in executing high-quality work within stated deadlines.
• Ability to balance personable rapport with strict professionalism in clear and effective verbal and written communication across diverse audiences.
• Collaborates effectively, managing interdependent and independent tasks and deadlines with confidence.
• Exceptional organizational skills and attention to detail, managing highly-detailed logistical tasks with ease.
• A high degree of professionalism and confidentiality in dealing with diverse groups of people, including board members, senior executives, staff, community leaders, donors, and funding partners.
• Ability to make appropriately-informed decisions regarding priorities and available time.

Demonstrated abilities:

• Exercises sound, independent judgment in problem solving.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with professionalism and urgency to situations and events that require a quick response.
• Able to maintain high integrity and discretion in handling confidential information.
• Ability to switch gears at a moment's notice.
• Can manually lift, carry, push, and pull packages, boxes, and bins, often for extended periods of time.
• Maintains reliable vehicle transportation to accomplish tasks outside the office, i.e. sending and receiving mail.

Education and Experience:

• Four years of administrative experience OR bachelor's degree plus one year of relevant experience.
• Proficiency in Google Suite and Monday.com project management software preferred.

Other Useful Qualifications:

• Knowledge of specific religious traditions, cultures, and practices.
• Basic understanding of the dynamics of divisiveness in American society and the intersections with race and religion.
• Flexibility and good humor.

LOCATION: Bowie, MD; some telework available