Digitization Specialist CHP

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Position Type: Federal Work Study And Non-Work Study

Essential Duties and Responsibilities

The Graduate Digitization Assistant will support the College of Health Professions by converting physical records files and archival materials into a secure digital format. This role involves meticulous preparation scanning indexing and quality control of sensitive documents to improve efficiency and digital accessibility. The position requires strong organizational skills technical proficiency and a commitment to data confidentiality.

1. Digitization & Imaging

• Operate copying/scanning equipment to scan paper documents and photographs.
• Prepare physical documents for scanning: remove staples paperclips and bindings.
• Ensure digital files meet established quality standards for clarity orientation and color accuracy.
• Perform post-processing tasks: image rotation cropping and color-correction using software such as Adobe Acrobat Pro or Photoshop if needed.

1. Indexing Data Entry & Organization

• Index scanned documents by creating detailed accurate descriptive metadata for each file so they are searchable in electronic repositories.
• Name categorize and store files according to established file naming conventions and folder structures (e.g. One-Drive SharePoint or internal database).
• Import or upload digital documents content management systems.

1. Records Management & Quality Control

• Perform audits of digital files against physical originals to ensure accuracy and completeness (no missing pages).
• Maintain accurate tracking statistics of digitization production including items scanned and hours worked.
• Perform when authorized safe destruction or archiving of outdated physical records after successful digital transfer.

Requirements:

Minimum Qualifications:

• Must be currently enrolled in a graduate degree program
• Extremely high attention to detail and ability to perform repetitive tasks with accuracy

Knowledge Skills and Abilities:

• Proficiency in Microsoft Office (Word Excel)
• Understanding of data confidentiality privacy and FERPA regulations
• Ability to work independently and manage time effectively to meet project deadlines Experience with or ability to quickly learn scanner software and Adobe Acrobat Pro

Physical Requirements:

• Physical stamina to lift archival boxes (up to 35-lbs) on occasion.

Anticipated Schedule:

• 12-20 hours per week

Job Contact :

• Paula Nranian - -

Special Instructions to Applicants

Michigans largest most comprehensive private University the University of Detroit Mercy is an independent Catholic institution of higher education sponsored by the Religious Sisters of Mercy and Society of Jesus. The university seeks qualified candidates who will contribute to the Universitys mission diversity and excellence of its academic community. The University of Detroit Mercy is an Equal Opportunity Affirmative Action Employer with a diverse student body and welcomes persons of all backgrounds.

Required Experience:

IC