Program/Project Operations Coordinator

Job Title: Program/Project Operations Coordinator

Job Category: Project and Program Management

Time Type: Full time

Minimum Clearance Required to Start: None

Employee Type: Regular

Percentage of Travel Required: Up to 25%

Type of Travel: Local

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The Opportunity:
The Program/Project Operations Coordinator plays a key role in supporting the successful execution of a complex, multi-phase program. Acting as a deputy to the Project Manager, this role not only manages logistics, but also takes ownership of program tasks, drives cross functional coordination, and ensures alignment across stakeholders and deliverables. This position is ideal for someone who is organized, proactive, and eager to grow into a full project or program management role.

This role is located onsite in Sterling, VA and up to 50% Oconus travel.

Responsibilities:
Program & Project Coordination

• Work closely with the Project Manager to understand program objectives, constraints, risks, and timelines.
• Own and maintain detailed project plans and task trackers, ensuring assigned work is documented, monitored, and completed on schedule.
• Facilitate coordination across multiple project teams, helping to align deliverables, dependencies, and priorities.
• Support risk and issue tracking by identifying roadblocks early and forwarding recommendations for mitigation or escalation.
• Operational & Execution Ownership
• Manage and execute key program tasks independently, ensuring timely completion and cross-team communication.
• Coordinate operational activities across internal and external partners-including technical teams, suppliers, and customers.
• Support planning and execution of program test events, demonstrations, or milestone activities with attention to timelines, requirements, and resource readiness.

Meeting & Stakeholder Management

• Plan, schedule, and run program meetings, including preparing agendas, leading discussions when required, and tracking action items.
• Provide clear and timely updates to stakeholders, ensuring visibility into progress, risks, dependencies, and next steps.
• Serve as a communication bridge between the Program Manager, engineering teams, support functions, and external partners.

Documentation & Reporting

• Develop and maintain accurate program documentation, including schedules, action logs, test plans, status reports, and compliance-related materials.
• Prepare regular progress summaries for internal and external stakeholders.
• Ensure all program documents are stored and managed according to company standards and configuration control policies.
• Continuous Improvement & Program Support
• Identify opportunities to improve operational efficiency, communication, or workflow across the program.
• Participate in post event or post milestone reviews to capture lessons learned and help refine program execution.
• Support the Program Manager in defining processes, templates, and structures that enable predictable program delivery.

Qualifications:
Required:

• Education: Bachelor's degree in Business Administration, Operations, Project Management, Engineering, or related field.
• Experience: 5 years in program coordination, project support, operations, or a similar role.

Skills:

• Strong organizational and planning abilities with attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a dynamic, fast paced environment.
• Proficiency in Microsoft Office Suite and familiarity with project management tools (such as MS Project, Jira, Asana, or similar).
• Demonstrated ability to work proactively, solve problems, and complete tasks with limited direction.
• Ability to travel up to 25% to support program events, testing, stakeholder meetings, or onsite coordination activities.

Desired:

• Certification or coursework in Project Management (CAPM, PMP, ScrumMaster, etc.).
• Experience supporting technical teams or multi project environments.
• Familiarity with event or test coordination.
• Exposure to risk management, scheduling, or basic project management methodologies.

What You Can Expect:

A culture of integrity.

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation.

An environment of trust.

CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

A focus on continuous growth.

Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy.

Pay Range :


There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.

The proposed salary range for this position is:
$78,700 - $165,200

CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.