Accounting Technician I/II/III

OBJECTIVES: Under general supervision, performs technical accounting, bookkeeping, cashiering, customer service, and administrative support functions in support of the daily operations of the Finance Department. Incumbents in this class are responsible for accurately preparing, entering, processing, maintaining, and reviewing financial transactions and records in compliance with City policy, generally accepted accounting practices, and applicable regulations. ORGANIZATIONAL RELATIONSHIPS: REPORTS TO: Accountant or other designated supervisor DIRECTS: Does not supervise any employee; Accounting Technician III may provide lead direction or training. OTHER: Works with all city department heads, outside accounting and auditing personnel and the general public. GENERAL STATEMENT OF DUTIES: Accounting Technician I is the entry/developmental level in the series. Work consists of routine to moderately complex support duties performed under close to general supervision. Incumbents learn City procedures and systems and may serve in cashiering, accounts payable, utility billing support, records management, and general finance support assignments. Accounting Technician II is the full journey-level classification. Incumbents perform a broader range of technical accounting duties with greater independence and are expected to manage assigned functions such as accounts payable processing, purchasing card reconciliation, cash receipting, account research, and support for monthly close and audits. Accounting Technician III is the advanced level in the series. Incumbents perform complex technical accounting work, may coordinate assigned functional areas, provide training and workflow guidance to lower-level staff, and serve as a lead worker or subject matter resource. This classification remains non-supervisory unless otherwise assigned. The Accounting Technician I, II, and III is responsible for the ongoing daily operations required by the Finance Department. Duties are varied and diverse. Some will be repetitive and others will be unique, but in most cases the work will be as directed or self-explanatory. Specific duties include but are not limited to: Provides courteous and professional customer service to the public, vendors, and City staff in person, by telephone, and electronically. Processes financial transactions accurately and timely, including receipting, invoice entry, data entry, account coding, filing, and records maintenance. Assists with cashiering, balancing cash drawers, preparing deposits, and maintaining supporting documentation for cash receipts and disbursements. Maintains financial records, files, and documentation in accordance with City retention requirements and established procedures. Responds to routine questions and provides information regarding Finance Department processes, forms, and policies. Assists with utility billing, customer account support, new service connections/disconnections, billing adjustments, and related clerical support as Assists with month-end and year-end close, reconciliations, audit schedules, and other accounting support activities as assigned. Prepares correspondence, reports, spreadsheets, and other documents related to assigned financial functions. Performs other related duties as assigned or required, including occasional evening, weekend, or overtime work. May be required to work some evenings, weekends, and overtime as Level I Typical Duties Performs routine accounts payable, cashiering, filing, scanning, data entry, and records maintenance duties using established procedures. Reviews invoices, purchase orders, and supporting documents for completeness and routes items for approval. Provides front-counter and telephone coverage; routes calls and assists customers with routine Finance Department inquiries. Serves as backup support in utility billing, mail distribution, or other clerical support functions as assigned. Level II Typical Duties Independently processes assigned accounts payable or other financial workflows, including invoice matching, coding review, vendor maintenance, and payment Prepares and reconciles purchasing card activity, vendor statements, bank-related activity, and other assigned accounts. Assists with payroll backup, budget monitoring, financial reports, and audit requests as Identifies discrepancies, researches issues, and works with departments and vendors to resolve routine to moderately complex problems. Level III Typical Duties Performs advanced reconciliations, journal entry preparation, financial analysis support, and other complex technical accounting work. Coordinates assigned functional processes; monitors workflow and may review work for completeness and accuracy. Provides training, cross-training, and technical guidance to Accounting Technician I and II staff. Assists with process improvement, system testing or implementation efforts, written procedures, and higher-level audit or month-end/year-end support. PHYSICAL AND ENVIRONMENTAL CONDITIONS: Work is performed primarily indoors in a climate-controlled environment. Incumbents must be able to lift and carry up to 20 pounds and push, pull, or drag up to 50 pounds of materials and supplies. Incumbents are required to sit or stand for extended periods and use eyes, ears, hands, and fingers in the performance of assigned duties. REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND TRAINING: Knowledge of bookkeeping and basic accounting principles, practices, and Knowledge of cash-handling procedures and standard internal control Ability to perform detailed work with speed and accuracy and maintain a high level of attention to detail. Ability to interpret and apply City policies, procedures, and fiscal Ability to prepare and maintain accurate, systematic, neat, and legible Ability to operate standard office equipment and use Microsoft Office applications and finance/accounting software. Ability to learn and effectively use new software applications and technology Ability to communicate effectively in English, both orally and in writing, with all levels of staff, City officials, vendors, and the public. Ability to establish and maintain effective working relationships and provide excellent customer service, often to multiple customers at the same time. Ability to maintain confidentiality and exercise initiative, sound judgment, and Ability to meet deadlines, prioritize competing assignments, and work independently or as part of a team in a sometimes stressful environment. Strong math aptitude and the ability to assemble, organize, retrieve, tabulate, and verify EDUCATION, WORK EXPERIENCE, CERTIFICATIONS AND LICENSES REQUIRED: High School Diploma or GED Two years of clerical or secretarial experience in finance or bookkeeping A valid Texas driver's license, or the ability to obtain one within a time period established by the City. Must be bondable. MINIMUM QUALIFICATIONS BY LEVEL: Accounting Technician I High school diploma or GED One (1) year of clerical, bookkeeping, cash handling, or accounting support experience; or an equivalent combination of education and experience. Coursework or certificate in bookkeeping, accounting, or business Bilingual English/Spanish is desirable. Accounting Technician II High school diploma or GED Three (3) years of progressively responsible clerical or accounting experience, including experience in accounts payable, receipting, reconciliations, or similar technical finance Associate degree, certificate in bookkeeping/accounting, or prior municipal finance experience. Bilingual English/Spanish is desirable. Accounting Technician III High school diploma or GED Five (5) years of progressively responsible accounting or technical finance experience, including journey-level responsibility for one or more assigned finance functions and experience with reconciliations, reporting support, or workflow coordination. Associate or bachelor's degree in accounting, business administration, or a closely related field; municipal finance experience strongly preferred. Bilingual English/Spanish is desirable. #J-18808-Ljbffr Gfoat