HR Coordinator

At Hillendale Home Care, our work begins and ends with people. We're a provider of in‑home senior care, helping older adults live safely, comfortably, and with dignity in the place they love most – home. Whether you’re providing hands‑on care, guiding families through their options, or keeping our operations running behind the scenes, you’ll be part of a company that values patience, reliability, and genuine compassion. We’re growing, and we’re looking for people who treat every client and coworker the way they’d want their own family treated. Come join the Hillendale Home Care team! We are a trusted in‑home care partner working with senior care clients and caregivers throughout the San Francisco Bay Area and we’re looking for an HR Coordinator to join our Walnut Creek team. This role is ideal for someone early in their HR career who is eager to learn, enjoys problem‑solving, and thrives in a fast‑paced environment. You will work closely with the HR Manager and team to ensure smooth day‑to‑day HR operations, with a strong focus on compliance, data accuracy, and employee support. What You’ll Be Doing Serve as the primary point of contact for caregivers, both in person at our Walnut Creek office and via email, ensuring every interaction is responsive, professional, and high‑quality. Own and manage the caregiver HR inbox, triaging questions and assistance requests, resolving what you can directly, and escalating to the right team member as needed. Act as a system administrator for our HRIS and CultureAmp, including data entry, audits, updates, survey and reporting support (headcount, compliance, ad‑hoc), and validation to ensure data integrity, and troubleshoot basic user issues. Provide a seamless new hire onboarding experience, including background checks, TB clearance, Home Care Aide (HCA) Registry verification with CDSS, I‑9s, systems access, and conducting new hire orientation. Manage offboarding logistics, including system updates, removing access, final pay coordination, benefits termination and final paperwork. Respond to employee inquiries and requests (pay stubs, W‑2s, password resets, benefits, employment verifications, and similar). Maintain accurate and up‑to‑date employee records. Identify and flag discrepancies or trends in HR data. Provide support for people programs and firm‑wide initiatives, including employee recognition, employee support, holidays, and special events. Assist in improving HR processes, documentation, and workflows. Collaborate with team members to streamline administrative operations. Coordinate with payroll, benefits, and operations teams as needed. Support ad‑hoc HR projects and initiatives. What We’re Looking For Personable and approachable – able to work well with employees at all levels. Problem solver – able to think critically and find solutions independently. Willing to learn – open to feedback and developing new skills. Team player – ready to jump in and help wherever needed. Adaptable – comfortable in a dynamic, fast‑moving environment. Hillendale Provides $31‑$36 p/h DOE Full‑time Mon‑Fri schedule in our Walnut Creek office 401(k) plan with employer match Paid vacation and sick time Paid holidays Fun, collaborative work environment Requirements 1–2 years of experience in an HR, administrative, or coordinator role. 1 year of experience with an HRIS. Strong attention to detail and organizational skills. Ability to handle confidential and sensitive information with discretion. Excellent written and verbal communication skills. Familiarity with hourly workforces. Ability to manage multiple tasks and meet deadlines. Experience with Google Workspace. Hillendale Home Care is proud to be an equal opportunity employer. We make all employment decisions based on qualifications, experience, and fit for the role — never on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by federal, state, or local law. We're committed to a fair, respectful, and accessible hiring process for everyone. If you need a reasonable accommodation to complete an application or participate in an interview, just let us know — we’re glad to help. #J-18808-Ljbffr Hillendale-Home-Care-