Division Administrator Assistant - Appleton

Division Administrator Assistant - Appleton

Appleton (Regional office) - Appleton, WI 54914

Overview

Salary Range $25.00 - $25.00 Hourly Level Management Position Type Full Time Job Shift Day Education Level 2 Year Degree Travel Percentage Negligible Category Health Care

Description

We are seeking a detail orientated and dependable Division Administrator Assistant to join our Residential team!

Shape Our Team. Strengthen Our Mission. Grow Our Future.

Clarity Care is a nonprofit organization dedicated to supporting individuals with varying abilities so they can lead independent, fulfilling lives within their communities. Guided by a strong mission, vision, and set of core values, we strive to be Wisconsin's provider of choice for compassionate, high-quality care. We pride ourselves on delivering services with respect, integrity, and a deep commitment to the people we serve. Our team members help empower individuals by offering personalized programs that honor each person's uniqueness and potential.

Join us in making a meaningful impact and helping individuals thrive in their communities.

Ideal Candidate Profile

• Strong, confident leader who can guide and support diverse teams
• Clear and compassionate communicator
• Calm and dependable during fast-paced or unexpected situations
• Organized and able to manage multiple priorities across different locations
• Values person-centered care and respectful support of individuals with disabilities
• Approaches challenges with problem-solving and a positive attitude
• Builds strong relationships and fosters a healthy team culture
• Comfortable learning regulations, procedures, and company standards
• Reliable, flexible, and willing to step in where needed

Key Responsibilities

• Supervise, mentor, and support staff across multiple group home locations
• Ensure high-quality care, safety, and daily living support for residents
• Maintain compliance with Federal/State regulations, DHS standards, audits, and organizational policies
• Oversee onboarding, training, and ongoing staff development
• Monitor and assist with medication administration and accurate documentation
• Maintain a clean, sanitary, and safe environment for residents and employees
• Coordinate with Scheduling to manage staffing levels and reduce overtime
• Respond to emergencies, behavioral incidents, and staffing shortages as needed
• Communicate effectively with guardians, families, case managers, and care team members
• Support HR and Residential Leadership with performance management, investigations, and employee relations
• Participate in assessing new referrals and determining appropriate placement
• Advocate for and protect consumer rights through person-centered care practices
• Manage group home budgets, household operations, and resident financial oversight
• Prepare for and participate in inspections, audits, and quality assurance processes
• Complete all required documentation and reporting accurately and on time
• Participate in on-call rotations and provide coverage as a Program Lead when needed