Specialist, Accounts Payable

Purpose and Scope

Position responsible for all activities related to the overall administration of the Accounts Payable process. Maintain accurate Accounts Payable database and records, generate reports, print checks, and file vouchers.

Essential Job Functions

• Reviews invoices and payable vouchers for correct coding, sufficient documentation, and authorization.
• Researches invoices both paid and unpaid as needed.
• Input accounts payable into the accounting system, generate check reports, and mail to vendors.
• Reviews expense accounts to ensure invoices have been entered accurately.
• Reconciles vendor statements, research and correct discrepancies.
• Researches and resolves all accounts payable issues.
• Assists with month end close.
• Maintains files and documentation thoroughly and accurately, in accordance with district policy and accepted accounting practices.
• Identifies, extracts, and analyzes vendor payments information for tax reporting for various 1099’s.
• Coordinates, and oversees correspondence generated with vendors, and initiates follow-up corrective action such as: tax withholding, remittance for non-compliant vendors, and other action; to ensure the accuracy of the vendor database, and compliance with IRS regulations.
• Performs other responsibilities as required or directed.

Minimum Qualifications

Graduation from an accredited college or university with a Bachelor’s Degree in Public or Business Administration, Finance, Accounting, or a related area plus an additional two (2) years related experience, OR a combination of equivalent education and/or paid, exempt level, directly relevant experience for a total of 6 years. Experience in a school district or local government setting is preferred.

Degree Equivalency Formula:

Bachelor’s Degree= 4 years plus required years of experience.

Master’s Degree= 2 years plus required years of experience. Where Master’s degrees are required, years for Bachelor’s Degrees must be included.