Purchasing Administrator

Job Description

Job Description

Job Summary:
The Purchasing Administrator plays a key role in supporting the daily operation of the Procurement team by ensuring purchasing activities, supplier communications, and procurement records are managed accurately and efficiently. This position provides valuable exposure to sourcing, supplier management, inventory planning, and ERP systems, making it an excellent opportunity for individuals seeking to develop a long-term career in supply chain, procurement, or operations.

The ideal candidate is detail-oriented, highly organized, proactive, and capable of effectively managing multiple priorities in a fast-paced environment. Key Responsibilities:
Procurement and Purchasing Support

• Provide day-to-day administrative and operational support to the Procurement team.
• Assist with the purchasing of raw materials, components, and supplies under the guidance of Senior Buyers and Procurement leadership.
• Monitor order status and proactively follow up with suppliers to ensure timely delivery.
• Review and manage open order and exception reports, including adjusting delivery dates, expediting orders, or canceling orders based on business needs.
• Assist in maintaining accurate supplier, pricing, and purchasing data within company systems.

Supplier Communication and Performance Tracking

• Serve as a point of contact for supplier communications regarding order status, delivery schedules and order changes.
• Distribute open order reports and request order confirmations from suppliers.
• Assist in tracking and reporting supplier performance metrics, including cost, quality, delivery, and responsiveness.
• Escalate delivery risks, shortages, or supplier issues to Procurement leadership when necessary.

Administrative and General Duties

• Maintain organized and accurate procurement records, documentation, and electronic files.
• Prepare reports, spreadsheets, and other procurement-related documentation as needed
• Collaborate cross-functionally with Sales, Production, Planning, Inventory, and Operations teams to support business objectives.
• Support continuous improvement efforts by identifying opportunities to improve procurement processes.
• Ensure compliance with company policies, procedures, and purchasing standards.

Qualifications:
Required

• High School diploma or GED equivalent is required.
• 1 – 3 years of purchasing, procurement, supply chain, administrative, or related experience.
• Proficiency in Microsoft Office and ERP systems.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills
• Strong problem-solving abilities and time-management abilities.

Preferred

• Associate’s degree or coursework in Supply Chain, Business Administration, Operations, or a related field.
• Experience in a manufacturing environment.
• Familiarity with inventory management and demand planning concepts.

Key Competencies

• Attention to detail
• Organization and prioritization
• Customer and supplier service
• Analytical thinking
• Collaboration and teamwork
• Adaptability
• Initiative and continuous learning

Why Join Us
This position offers an excellent opportunity to build a career in procurement and supply chain management. You will gain hands-on experience working with suppliers, procurement systems, inventory planning, and cross-functional business partners while contributing to the success of a growing organization. Our Core Values:

• Safety
• Pride in Work
• Continuous Improvement
• Respect

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