Senior Administrative Assistant

Senior Administrative AssistantEaton's Electrical Sector is currently seeking a Senior Administrative Assistant to join our team. This position is based at our Santa Ana, CA location.The Senior Administrative Assistant provides a broad range of administrative, organizational, and operational support to the Plant Manager and site leadership team. This role is responsible for managing daily office operations, coordinating communications, supporting employee engagement activities, organizing meetings and events, and ensuring efficient administrative processes across the facility. The position serves as a key liaison between site leadership, employees, customers, vendors, and visitors while maintaining a high degree of professionalism, confidentiality, and customer service.The expected annual salary range for this role is $65,000 - $95,000 a year. Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations.What You'll Do:Provide direct administrative support to the Plant Manager and site leadership team.Oversee day-to-day office administration and maintain organized filing and recordkeeping systems.Manage conference rooms, common areas, office supplies, and administrative resources.Coordinate visitor registration, plant tours, customer visits, and leadership visits in partnership with site departments.Ensure efficient handling of incoming and outgoing mail, deliveries, and site correspondence.Maintain site directories, organizational charts, distribution lists, and shared calendars.Create and distribute plant communications, announcements, newsletters, and leadership updates.Maintain site communication platforms such as SharePoint, Viva Engage, AppSpace, digital communication boards, and employee engagement channels.Support employee events, recognition programs, town halls, celebrations, and community involvement activities.Assist with communication planning and execution for plant-wide initiatives.Partner with HR to coordinate onboarding logistics for new hires, including orientation scheduling, workspace readiness, and welcome activities.Assist employees with administrative inquiries and direct requests to appropriate departments.Support training sessions, employee meetings, and workforce engagement initiatives.Develop and maintain standard work procedures related to administrative and office operations.Support special projects and additional duties as assigned by the Plant Manager.Qualifications:Required (Basic) Qualifications:High School diploma or GED from an accredited institutionMinimum of 3 years of administrative, executive support, office coordination, or related working experience.Eaton will not consider applicants for employment immigration sponsorship or support for this position. This means that Eaton will not support any CPT, OPT, or STEM OPT plans, F-1 to H-1B, H-1B cap registration, O-1, E-3, TN status, I-485 job portability, etc. Only candidates within a 50-mile radius of the work location will be considered. Active Duty Military Service member candidates are exempt from the geographical area limitationPreferred Qualifications:Associate's or Bachelor's degree in Business Administration, Communications, Human Resources, or related field.5 years of experience supporting leadership within a manufacturing, industrial, engineering, or operations environment.Proficiency with Microsoft Outlook, Teams, Word, Excel and PowerPoint.Experience with SharePoint, Viva Engage, or other internal communication platforms.Experience with invoice processing, purchase orders, and expense reporting.Experience coordinating employee engagement programs and site events.Skills:Excellent technical secretarial skillsAbility to recommend plans and coordinate a course of actionAbility to work independently to respond to a wide variety of information requestsAbility to work in a matrix environment, get results and drive change through others