Administrative Assistant II - Finance

Title: Administrative Assistant IIFLSA Status: Location: OnsiteStatus: Full-TimeDepartment: Finance JOB PURPOSE:This position provides intermediate-level administrative and clerical support to the department, including financial processing duties, by performing a variety of routine and semi-routine office tasks to ensure efficient departmental operations under moderate supervision. ESSENTIAL FUNCTIONS:The following duties are normal for this position, but not to be construed as exclusive or all-inclusive. Other duties may be required as assigned.Perform routine and semi-routine clerical and administrative tasks to support departmental operationsComplete intake, processing, and tracking of applications, forms, and related documentationInput and maintain accurate data in database systems and process associated paymentsPrepare, compile, and distribute correspondence, notices, and renewal materialsMaintain organized records, files, and documentation in accordance with established proceduresRespond to inquiries and follow up with applicants, customers, or stakeholders regarding incomplete or delinquent itemsAssist with preparing reports, posting information, and supporting departmental communicationsFollow established guidelines and procedures while recognizing when adjustments are neededCollaborate with team members and other departments to ensure efficient workflowAssist with Sanitation billing and collectionsPerform additional administrative duties as assignedDESIRED KNOWLEDGE, SKILLS, AND ABILITIES:Ability to perform a variety of office and clerical tasks with accuracy and attention to detailSkill in organizing and maintaining records, files, and documentsAbility to communicate effectively with staff, the public, and external contactsKnowledge of administrative procedures and departmental operationsAbility to follow established processes and adapt to occasional changes in proceduresAbility to work independently under moderate supervisionKnowledge of public works administration preferredQUALIFICATIONS:High school diploma or equivalent with 3-6 years of experienceAssociate degree preferredNotary preferredOVERALL PHYSICAL STRENGTH DEMANDS:Constantly required to exchange accurate informationConstantly operates a computer and other office machineryConstantly observes details at close rangeFrequently remains in a stationary positionOccasionally moves about inside an officeOccasionally moves office equipment weighing up to 25 pounds OVERALL WORK ENVIRONMENT:Constantly works in an indoor environment

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