Senior Proposal and Marketing Coordinator

Job Description

Proposal Coordinator | Marketing Expert - AEC industry experience preferred


The ideal candidate is highly organized, collaborative, and proactive, with the ability to manage multiple deadlines while producing polished, visually compelling marketing materials. This role requires strong writing, graphic design, and project management skills, as well as the ability to translate complex technical concepts into clear, persuasive messaging.


Key Responsibilities Proposal & Pursuit Development

• Lead the end-to-end proposal development process, including planning, scheduling, content coordination, writing/editing, layout, and final production.
• Collaborate with marketing team members, technical staff, and company leadership to develop high-quality proposals and qualifications packages that effectively communicate Our Company's experience, capabilities, and differentiators.

Presentations & Interviews

• Partner with Marketing and project teams to conceptualize, design, and produce interview presentations for client meetings and project pursuits.
• Assist in coordinating rehearsal sessions and refining messaging to ensure strong client presentations.

Marketing Department Support

• Maintain and track a calendar of upcoming proposals, RFx opportunities, and prequalification deadlines.
• Assist with the preparation of client-specific materials and pursuit strategies.

Marketing & Brand Materials


-Develop and maintain marketing collateral including:

• Brochures and Flyers
• Client-specific information packages
• Recruiting materials
• Lobby boards and project displays
• Support the Marketing team in ensuring consistent messaging and brand standards across all materials.

Events & Communications

• Coordinate and support events for clients, architects, and industry partners.
• Assist with posting company updates, project announcements, awards, and rankings across social media and digital platforms.

Additional Responsibilities

• Support additional marketing and communications initiatives as needed.
• Contribute ideas and recommendations that improve the effectiveness and efficiency of marketing efforts.

Qualifications

• 5+ years of marketing experience in the AEC industry, with demonstrated experience managing proposals independently.
• Strong understanding of AEC marketing processes, terminology, and pursuit strategies .
• Exceptional writing, editing, and visual communication skills.
• Strong organizational and project management abilities with the ability to manage multiple deadlines.
• Ability to collaborate effectively with technical professionals, leadership, and business development teams.
• High degree of initiative, accountability, and attention to detail.

Working Conditions

• On-site 5 days a week

If this is you APPLY now or send your resume directly to View email address on click.appcast.io Reach out with questions to Brey at View phone number on click.appcast.io

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.