Senior Administrative Assistant - General Counsel

Emory University Administrative Support Role

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Key Responsibilities

• Provides administrative support for attorneys and paralegals within the Office of the General Counsel, handling confidential information.
• Ensures office activities comply with Emory policies and procedures.
• Responds to incoming telephone calls.
• Maintains calendars and prioritizes meeting requests.
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• Prepares charts and graphs for reports and presentations.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events.
• Plans and coordinates travel arrangements. Submits travel expenses for reimbursement.
• Establishes and organizes files and documents.
• Oversees ordering and maintenance of office supplies.
• Performs related responsibilities as required.
• Works actively with attorneys and clients to identify needs.
• Works proactively to ensure attorneys are appropriately prepared for daily activities.
• Responds in a timely and effective manner.
• Works to enhance team performance.
• Ability to learn Ascent and other applications used within the Office of the General Counsel.

We are looking for candidates who:

• Work well on a team and bring a spirit of engagement, enthusiasm, and innovation to their work.
• Have outstanding verbal and written communication skills.
• Display high levels of emotional intelligence, including kindness, empathy, optimism, and self-awareness.
• Approach work with a commitment to excellence, intellectual curiosity, strong work ethic, and integrity.
• Have excellent judgment, multi-tasking, and decision-making skills.

Minimum Qualifications:

• Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
• Proficiency with Microsoft Office including Outlook, Word, PowerPoint, and Excel.
• Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others).

Note: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance.

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at least seven business days in advance to allow adequate time for coordination.