Receptionist/Front Desk Coordinator at Midtown Hedge Fund--5x a week in office

Receptionist / Front Office Coordinator

Our client, a global investment firm with offices across the U.S., Europe, and Asia, is seeking a polished and highly organized Receptionist / Front Office Coordinator to support their newly opened New York City office. This is a unique opportunity to join a growing firm at an early stage in their NYC expansion and play a key role in shaping the front-of-house experience and overall office environment.

This is a highly visible, client-facing role where you will serve as the first point of contact for guests, clients, and internal stakeholders. The ideal candidate is professional, warm, and detail-oriented, with strong communication skills and a natural ability to create a welcoming and seamless experience. This role requires someone who takes pride in presentation, operates with discretion, and is comfortable managing both reception and broader office coordination responsibilities in a corporate setting.

Responsibilities:

• Manage the front desk and serve as the first point of contact for all guests and visitors
• Answer and direct incoming calls with professionalism and efficiency
• Maintain a polished and organized front-of-house environment, including reception and meeting spaces
• Coordinate meeting room bookings and ensure all logistics are set up seamlessly
• Handle incoming and outgoing mail, deliveries, and courier services
• Coordinate transportation logistics including taxis and car services
• Partner with the Office Manager on facilities, maintenance, and vendor coordination
• Liaise with building management and security to manage guest access and visitor registration
• Issue visitor passes and maintain accurate records of guests and contractors
• Support onboarding and logistics for visiting staff (desk setup, access cards, etc.)
• Assist with office supplies, stocking, and general workplace upkeep
• Take on ad hoc administrative tasks and special projects as needed
• Serve as Fire Marshal and First Aider (training provided if needed)

Requirements:

• 2+ years of experience, preferably within financial services or another corporate environment
• Strong proficiency in Microsoft Office Suite and comfort learning new systems
• Polished, professional demeanor with excellent interpersonal skills
• Strong written and verbal communication skills
• High level of organization and attention to detail
• Ability to multitask and manage competing priorities
• Discretion and ability to handle sensitive information
• Proactive, solutions-oriented mindset
• Friendly, approachable, and client-service focused attitude

Hours: 8:30am5:30pm Fully onsite, 5 days per week

Salary: $80K$125K base (DOE) + bonus + amazing benefits