Soft Services and Compliance Supervisor (Coordinator)

Job Description

Job Description

At-a-Glance:

Join an international fire, HVAC, and security equipment company as a Soft Services and Compliance Supervisor (Coordinator) to oversee compliance and facility management.

Position Type:

• Contract
• On-Site

Required:

• Experience in construction.
• Bachelor’s degree or equivalent education preferred.
• 5 years of experience in contract compliance, facility management, and reporting generation or oversight.
• Computer skills, including word processing, spreadsheets, project scheduling tools, desktop publishing, and database applications.
• Proficiency in Microsoft Office Suite, MS Outlook, spreadsheets, and data entry.
• Ability to work with different personalities and promote a healthy work environment.
• Ability to work independently with good organizational skills and attention to detail.

Preferred:

• Experience in HVAC.

Responsibilities:

• Deliver high caliber results on predetermined timelines while assisting in managing workflow processes.
• Oversee the development and partake in all customer-related reports including Monthly, Quarterly, and Annual reports.
• Oversee or complete the collection of all information, maintain organized databases, and format presentable reports by required delivery dates.
• Provide contract booking documents such as subcontracts, PO’s, invoice collection and tracking, and other finance-related matters.
• Ensure all Statutory Compliance regulations are met, including Elevator Permits, Life Safety features, CUPA, OSHA, AQMD, etc.
• Maintain CMMS database including equipment history, status, work order management, and preventative maintenance scheduling.
• Oversee Custodial and Landscaping Contracts, quality of work, and communications.
• Effectively communicate with customers, clients, and vendors to promote healthy working relationships and atmosphere.
• Assist with oversight in PO generation, invoice payment, and subcontractor invoice submission.
• Provide research, problem-solving, and insight into increasing business processes and efficiencies.
• Provide a professionally maintained office environment, responsible for product ordering and inventory.
• Attend and document meetings during all project phases at various sites.
• Perform other duties necessary to provide general administrative support to the O&M team.