Receptionist / Administrative Assistant

Douglas Shaw & Associates is a full-service marketing and direct response fundraising agency serving primarily faith-based nonprofit organizations. We assist clients with strategic planning, tactical execution, and full-cycle analytics for custom integrated fundraising programs. DSA provides a casual work environment that is based on honesty, integrity, mutual respect and fun. This position is a HYBRID position reporting to the Executive Assistant to the CEO In-office days will generally be Tuesday-Thursday. Must have flexibility to be in the office other days as needed for occasional company and client event meetings The duties in this job are always changing and growing but some tasks remain the same. Responsibilities Reception Greet all guests, vendors and delivery people in a welcoming and courteous manner Answer all incoming phone calls promptly within a 2-3 rings time frame. Maintain or assist in maintaining all employee lists including, but not limited to: Company Calendar, Company Directory, Phone list, Birthdays & Employment Anniversaries Keep reception and kitchen / common areas tidy and well-organized Order and maintain office and kitchen supplies Purchase postage and prepare shipment of overnight packages for DSA team as requested Admin Provide administrative support to Assistant to CEO and Assistant to COO Support Client Services department and other DSA team members as needed Provide hospitality support for client meetings, company meetings, etc. May need to run errands Assist with special projects as needed, occasionally helping with personal matters Manage Expense reporting for Office and Digital Department credit cards Review production samples for accuracy, send samples to clients and maintain the sample room Handwrite envelopes for marketing efforts Arrange travel for Client Services team and others as requested Prepare or verify expense reports for certain senior management individuals Assist Sales Team as needed Be responsive to emails, texts, phone calls, occasionally outside of normal business hours Requirements Bachelor’s degree or equivalent professional experience Minimum of 2 years of office experience or administrative experience Strong attention to detail and organization skills Highly reliable Self-starter with excellent follow-up skills Ability to solve problems and offer solutions Microsoft Office proficiency Must be able to maintain strict confidentiality Special Considerations Since the agency currently works largely for evangelical Christian nonprofit organizations, a unique sensitivity to client style (beliefs, culture, and preferences) will need to be exercised. #J-18808-Ljbffr