Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support an organization in Mt Laurel, New Jersey. This Long-term Contract opportunity is ideal for an accounting specialist who can manage invoice processing, journal entries, and payment activities with accuracy and consistency. The role will contribute to daily financial operations while helping maintain strong controls, timely reporting, and smooth coordination across accounting processes.

Responsibilities:

• Process high-volume invoices, verify supporting documentation, and assign accurate general ledger coding before entry into the accounting system.

• Prepare and post journal entries related to payables, accruals, and other routine accounting activity while maintaining complete and organized records.

• Review employee expense submissions and vendor charges in platforms such as Concur and ADP to confirm policy compliance and proper approval routing.

• Coordinate ACH payments and other disbursements, ensuring vendors are paid on schedule and payment details are recorded correctly.

• Reconcile accounts payable balances, investigate discrepancies, and work with internal teams or suppliers to resolve outstanding issues promptly.

• Support month-end close activities by assisting with accrual accounting, account analysis, and documentation needed for accurate financial reporting.

• Use ERP and accounting software tools to monitor transactions, improve workflow efficiency, and maintain reliable data within financial systems.

• Assist with audit requests by providing payment support, invoice history, and other records that demonstrate adherence to internal controls and accounting standards.

• At least 3 years of experience in accounts payable, including hands-on responsibility for journal entries.
• Working knowledge of account coding, invoice matching, and core accounting functions within a structured finance environment.
• Experience using accounting software systems and ERP platforms to process transactions and maintain financial records.
• Familiarity with tools such as Concur and ADP Financial Services in support of payables and expense management activities.
• Understanding of accrual accounting principles, reconciliations, and month-end close responsibilities.
• Ability to manage ACH transactions and maintain accuracy when handling time-sensitive payment activity.
• Strong attention to detail, organizational skills, and the ability to identify and resolve discrepancies efficiently.